Executive Assistant

2 weeks ago

Islamabad, Islamabad, Pakistan BAT Full time
BAT is evolving into a global multi-category business. With products like VELO, VUSE, and GLO, we aim to decrease the health impact of our industry.

To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey

Pakistan Tobacco Company Is Looking For An Executive Assistant

Seniority Level: Non-management

Function: Legal & CORA

Location: Islamabad

What You Will Be Accountable For
  • Manage the Head of Function's (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. Assist the functional leadership team with expense claims.
  • Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
  • Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
  • Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
  • Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.
Experience, Skills, Knowledge
  • 3 to 4 years of experience as an Executive Assistant
  • Minimum bachelor's degree in any relevant field
  • Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
  • Excellent communication skills with stakeholder management capabilities and the ability to independently handle administrative tasks and resolve related issues.
  • Demonstrates proactiveness, ownership, and drive, with strong teamwork and interpersonal skills.
We Are BAT

We're one of the few companies named as a Global Top Employer by the Top Employers Institute, certified in offering excellent employee conditions.

Collaboration, inclusion, and partnership underpin everything we do. We are committed to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion, or belief, color, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic background, veteran status, perspectives, and thinking styles. Embracing talent from all backgrounds makes us stronger and better prepared to meet our business goals.

We view career breaks as opportunities. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g., caring for family, parental leave, national service, sabbatical, or starting an own venture).

Bring your difference and explore what is possible at BAT. Learn more about our culture and our award-winning employee experience here.

If you require any reasonable adjustments or accommodations during the recruitment process, please notify us. We are committed to supporting you by making appropriate arrangements for you to demonstrate your full potential.

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