Executive Assistant

4 days ago


Islamabad, Islamabad, Pakistan BAT Full time
BAT is evolving into a global multi-category business. With products like VELO, VUSE, and GLO, we aim to decrease the health impact of our industry.

To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey

Pakistan Tobacco Company Is Looking For An Executive Assistant

Seniority Level: Non-management

Function: Legal & CORA

Location: Islamabad

What You Will Be Accountable For
  • Manage the Head of Function's (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. Assist the functional leadership team with expense claims.
  • Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
  • Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
  • Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
  • Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.
Experience, Skills, Knowledge
  • 3 to 4 years of experience as an Executive Assistant
  • Minimum bachelor's degree in any relevant field
  • Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
  • Excellent communication skills with stakeholder management capabilities and the ability to independently handle administrative tasks and resolve related issues.
  • Demonstrates proactiveness, ownership, and drive, with strong teamwork and interpersonal skills.
We Are BAT

We're one of the few companies named as a Global Top Employer by the Top Employers Institute, certified in offering excellent employee conditions.

Collaboration, inclusion, and partnership underpin everything we do. We are committed to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion, or belief, color, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic background, veteran status, perspectives, and thinking styles. Embracing talent from all backgrounds makes us stronger and better prepared to meet our business goals.

We view career breaks as opportunities. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g., caring for family, parental leave, national service, sabbatical, or starting an own venture).

Bring your difference and explore what is possible at BAT. Learn more about our culture and our award-winning employee experience here.

If you require any reasonable adjustments or accommodations during the recruitment process, please notify us. We are committed to supporting you by making appropriate arrangements for you to demonstrate your full potential.

#J-18808-Ljbffr
  • Executive Assistant

    7 days ago


    Islamabad, Islamabad, Pakistan Trade Raiders & Logistics Full time

    Trade Raiders Logistics is a dynamic and innovative company in Islamabad, specializing in general trading solutions and logistics operations. They focus on providing comprehensive and reliable services to meet diverse client needs. Their expertise in general trading ensures efficiency, reliability, and value in the sourcing and supply of quality products. In...

  • Executive Assistant

    3 weeks ago


    Islamabad, Islamabad, Pakistan TalentPop App Full time

    Executive Assistant (Remote | Full-Time)Support top eCommerce leaders. Stay organized. Make an impact.TalentPop is hiring a sharp, reliableExecutive Assistant (Remote | Full-Time)Support top eCommerce leaders. Stay organized. Make an impact.TalentPop is hiring a sharp, reliable Executive Assistant to help our leadership team stay focused and organized as we...


  • Islamabad, Islamabad, Pakistan Federal Paints Full time

    Are you a well-educated professional with a passion for effective communication and organizational excellence? We are looking for a dynamic and dedicated individual to join our team as an Executive Assistant to the CEO.*Key Responsibilities:*- Facilitate communication between the CEO and staff, vendors, and other stakeholders- Assist in scheduling meetings,...


  • Islamabad, Islamabad, Pakistan Ramada by Wyndham Islamabad Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Ramada by Wyndham IslamabadHuman Resources Manager - Ramada by WyndhamThe Assistant Executive Housekeeper will support the Executive Housekeeper in supervising the housekeeping staff, managing inventory, and ensuring cleanliness throughout the hotel....


  • Islamabad, Islamabad, Pakistan beBee Careers Full time

    Job OpportunityWe are seeking a highly motivated and enthusiastic individual to join our team as a Trainee/Executive Assistant.The successful candidate will embark on a comprehensive training program, designed to equip them with the skills and knowledge necessary for success in the customer service and virtual assistant industry.Key Responsibilities:Active...


  • Islamabad, Islamabad, Pakistan Irc-Pride Full time

    Executive Assistant to Director Security and External AffairsOverview:- The primary responsibility of the Executive Assistant is to provide support and assist the Director of Security and External Affairs in frequent coordination within PRIDE/IRC, government officials, partners, and other stakeholders. This job also includes the responsibility of regular...

  • Personal Assistant

    3 weeks ago


    Islamabad, Islamabad, Pakistan BGMC - Bilal Consultancy Limited Full time

    Direct message the job poster from BGMC - Bilal Consultancy LimitedCompany DescriptionBilal Consultancy Limited is a multi-national consulting company based in Pakistan and England, providing management consulting solutions across various accredited frameworks. The company boasts global strategic partnerships with renowned organizations like NEBOSH, OTHM,...

  • Virtual Assistant

    3 weeks ago


    Islamabad, Islamabad, Pakistan Gen MediTech Full time

    1 week ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Gen MediTechRCM CONSULTANT/Graphics DesignerRCM Specialist/Medical Billing Consultant/ Medical Biller/ Virtual Assistant/ Credentialing Specialist/ HIPPA…Company DescriptionGen MediTech is a healthcare solutions...


  • Islamabad, Islamabad, Pakistan Dtelex Telecommunication Full time

    Responsibilities:Reviewing performance evaluations and other reportsTraining new employees and working with department heads to create training programsHelping Managers decide on salaries to offer to new hiresAnswering questions from employees, and recording and investigating complaints when neededUsing software to monitor employees, the hours they work, and...


  • Islamabad, Islamabad, Pakistan beBee Careers Full time

    This role involves providing administrative assistance to senior management, including handling expense reports and managing communication. The ideal candidate will possess executive administrative assistance and executive support skills, as well as experience with expense reports.The successful candidate will also have excellent organizational and...