
Executive Secretary to the CEO
1 day ago
We are looking for an experienced Executive Secretary to support our Managing Director. The successful candidate will have a strong educational background, exceptional organizational skills, and the ability to work effectively under pressure.
Key Responsibilities:- Prepare high-quality reports, presentations, and other materials for publication.
- Make travel arrangements for the Managing Director.
- Ensure smooth logistics for corporate events and meetings.
- Effectively manage the Managing Director's schedule and coordinate appointments.
- Develop and maintain accurate reports and presentation materials.
- Plan and coordinate conferences and meetings for the Managing Director or at the corporate office.
- Create and distribute meeting agendas and minutes.
- Provide top-notch customer service by handling phone calls and responding to messages promptly.
- Welcoming clients and visitors to the corporate office is an essential part of this role.
- Perform various administrative tasks such as photocopying, faxing, mailing, and filing.
- Maintain both physical and digital filing systems to ensure efficient information retrieval.
- Research and purchase necessary office supplies.
- Support project management efforts and supervise support staff at the corporate office.
Additional Responsibilities:
- Ensuring website content is up-to-date and accurately reflects company information.
- Creating and distributing newsletters to key stakeholders.
- Providing central services support as needed.
- Offering project management support to colleagues.
- A graduate degree in English is preferred, but basic reading, writing, and arithmetic skills are essential.
- Familiarity with Microsoft Office and telephone protocol is necessary.
- Proficiency in typing 60 wpm and excellent communication skills are must-haves.
- The ability to work flexible hours and occasional overnight travel may be required.
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