Executive Secretary to the CEO

1 day ago


Lahore, Punjab, Pakistan beBee Careers Full time

We are looking for an experienced Executive Secretary to support our Managing Director. The successful candidate will have a strong educational background, exceptional organizational skills, and the ability to work effectively under pressure.

Key Responsibilities:
  • Prepare high-quality reports, presentations, and other materials for publication.
  • Make travel arrangements for the Managing Director.
  • Ensure smooth logistics for corporate events and meetings.
  • Effectively manage the Managing Director's schedule and coordinate appointments.
  • Develop and maintain accurate reports and presentation materials.
  • Plan and coordinate conferences and meetings for the Managing Director or at the corporate office.
  • Create and distribute meeting agendas and minutes.
  • Provide top-notch customer service by handling phone calls and responding to messages promptly.
  • Welcoming clients and visitors to the corporate office is an essential part of this role.
  • Perform various administrative tasks such as photocopying, faxing, mailing, and filing.
  • Maintain both physical and digital filing systems to ensure efficient information retrieval.
  • Research and purchase necessary office supplies.
  • Support project management efforts and supervise support staff at the corporate office.

Additional Responsibilities:

  • Ensuring website content is up-to-date and accurately reflects company information.
  • Creating and distributing newsletters to key stakeholders.
  • Providing central services support as needed.
  • Offering project management support to colleagues.
Requirements:
  1. A graduate degree in English is preferred, but basic reading, writing, and arithmetic skills are essential.
  2. Familiarity with Microsoft Office and telephone protocol is necessary.
  3. Proficiency in typing 60 wpm and excellent communication skills are must-haves.
  4. The ability to work flexible hours and occasional overnight travel may be required.


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