Executive Secretary to Senior Leadership

2 days ago


Lahore, Punjab, Pakistan beBeeAdministrative Full time

Job Title: Executive Secretary to Senior Leadership

We are seeking a highly skilled and experienced Executive Secretary to provide senior-level administrative support to our leadership team.

About the Role:

The ideal candidate will serve as a key support professional, providing high-level administrative assistance and coordinating various aspects of their work.

Responsibilities:
  1. Office Systems Management: Develop and maintain efficient office systems, including data management and filing protocols.
  2. Travel Coordination: Arrange travel, visas, and accommodations for the leadership team as needed. Occasionally accompany them to meetings, taking notes or dictation, and providing general assistance during presentations.
  3. Communication Handling: Screen phone calls, enquiries, and requests, responding when necessary.
  4. Visitor Management: Meet and greet visitors at all levels of seniority, ensuring a warm and professional welcome.
  5. Diary Organisation: Organize and maintain diaries, scheduling appointments and ensuring the leadership team is well-prepared for meetings.
  6. CORRESPONDENCE AND DOCUMENTATION: Handle incoming email, faxes, and post, often corresponding on behalf of the leadership team.
  7. Research and Presentations: Conduct background research and present findings to the leadership team.
  8. Document Production: Create documents, briefing papers, reports, and presentations to support the leadership team's work.
  9. Meeting Coordination: Organise and attend meetings, ensuring the leadership team is adequately prepared.
  10. Interdepartmental Liaison: Foster strong relationships with clients, suppliers, and other staff members.

Location: Information Technology and Services - Lahore, Pakistan


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