Events and Facilities Manager

17 hours ago

Karachi, Sindh, Pakistan beBee Careers Full time
Operations and Event Coordinator

We are seeking a highly skilled Operations and Event Coordinator to oversee the maintenance, security, and operations of our corporate office premises. This role combines operations, client relations, and event execution, requiring expertise in facility upkeep, vendor management, event coordination, and technical equipment maintenance.

About the Role
This position involves ensuring a well-maintained workplace, seamless event execution, and high client satisfaction for local and international clients. The ideal candidate will have experience in facilities management, event coordination, or hospitality industry and possess excellent crisis management, problem-solving, sales, negotiation, multitasking, and team coordination skills.

Key Responsibilities
- Ensure cleanliness and hygiene in workspaces, restrooms, and common areas.
- Supervise janitorial and maintenance staff to maintain high standards.
- Oversee office aesthetics, including decoration, lighting, and greenery.
- Manage utilities such as HVAC, generators, plumbing, and electrical systems.
- Implement security protocols, including CCTV monitoring, access control, and visitor management.
- Conduct regular fire safety inspections and emergency preparedness training.

Event Execution & Coordination
- Plan and manage corporate events, seminars, and workshops.
- Ensure seamless event setup, including seating, sound, and visuals.
- Coordinate with catering services, vendors, and on-site staff.
- Provide on-the-spot troubleshooting to resolve event-day challenges.

Technical & Equipment Oversight
- Supervise and maintain projectors, sound systems, lighting, and AV setups.
- Ensure all microphones, screens, and staging setups are functioning optimally.
- Maintain backup power solutions for uninterrupted events.
- Oversee technical maintenance of AC & HVAC Systems – Periodic servicing & troubleshooting.
- Inspect fire alarms, extinguishers & emergency routes for fire safety systems.
- Maintain CCTV, biometric access, and alarm systems for security infrastructure.
- Ensure smooth communication networks for telephony & internet systems.
- Negotiate contracts with vendors and service providers for maintenance.
- Track and optimize operational budgets related to facilities & event execution.

Qualifications & Skills
- Bachelor's Degree / Diploma in Hotel Management, Event Management, or Business Administration (Preferred).
- Building Maintenance: HVAC, generators, security systems, fire safety.
- AV & IT Systems: Sound systems, projectors, lighting, and staging setups.
- Communication Infrastructure: Telephony (VoIP, PBX), internet services.
- 3+ years in facilities management, event coordination, or hospitality industry.
- Crisis Management & Problem-Solving – Ability to resolve operational & event-related issues quickly.
- Sales & Negotiation Skills – Strong ability to convert leads into bookings and maximize event revenue.
- Multitasking & Team Coordination – Overseeing both staff and vendors effectively.
- Strong Time Management – Ensuring seamless execution of multiple ongoing responsibilities.

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