Administrative Operations Specialist

4 days ago

Karachi, Sindh, Pakistan beBeeAdministrative Full time 800,000 - 1,500,000

The role of a Manager Administration—South is crucial in overseeing the organization's administrative operations in the southern region.

Key Responsibilities:
  • Leadership: The incumbent will provide direction to the administrative team, ensuring succession planning and optimal resource allocation.
  • Budget Management: Manage administrative budgets and implement cost-effective strategies using data-driven insights.
  • Collaboration: Collaborate with internal departments and senior management to ensure seamless operational execution.
  • Vendor Relations: Maintain relationships with vendors, service providers, and landlords to optimize services.
  • Process Review: Review, research, and update administrative services and processes to enhance efficiency.
  • Facilities Management: Oversee office maintenance, asset audits, and ensure a safe and productive work environment.
  • Safety Protocols: Implement safety protocols and emergency response plans in collaboration with security teams.
  • Cleanliness Standards: Ensure cleanliness, hygiene, and water quality standards across facilities.
  • Document Control: Implement systems for document control and retention.
  • Compliance: Ensure administrative compliance with labor laws, contracts, and regulations.
  • Data-Driven Decision Making: Use data for performance tracking and decision-making.
  • Office Expansion: Lead or assist in office expansions, relocations, and infrastructure projects.
  • Travel Arrangements: Ensure efficient travel arrangements and guest protocol facilitation.
  • Vehicle Management: Manage company vehicles and ensure adherence to maintenance and operational guidelines.
  • Financial Management: Scrutinize and ensure timely rent payments, utilities, vendors, and petty cash payments.
Requirements:

A Business Graduate or Master's degree holder with at least 8 years of experience in Administration is required. Leadership, communication, analytical skills, administrative expertise, office software proficiency, and legal/regulatory knowledge are essential qualifications for this role.

Employment Type:

This is a full-time position offering various benefits and opportunities for career growth.

Job Function:

The job function involves management, administration, and other related duties.

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