Travel Coordinator

The role of a Travel Coordinator is crucial in ensuring seamless coordination of business travel and efficient day-to-day office management. As a key member of the team, you will be responsible for planning, booking, and managing domestic and international travel, as well as coordinating with airlines, consulates, and travel agents to secure timely and cost-effective bookings.

To excel in this position, you must have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You should also be proficient in using MS Office applications and computer hardware.

• Key Responsibilities:
• Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing.
• Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings.
• Maintain accurate travel records and ensure adherence to internal travel policy.
• Address last-minute travel changes, emergencies, or cancellations.

As a Travel Coordinator, you will also be responsible for supervising daily office operations to ensure cleanliness, safety, and functionality. This includes monitoring housekeeping performance and schedules, managing procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials, and overseeing printing, scanning, copying, and related office support services.

• Key Responsibilities:
• Supervise daily office operations to ensure cleanliness, safety, and functionality.
• Monitor housekeeping performance and schedules for a clean working environment.
• Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials.
• Oversee printing, scanning, copying, and related office support services.
• Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens).
• Organize and support guest visits, including room setups, refreshments, and welcome arrangements.
• Ensure professional front-office presentation and smooth coordination for internal/external meetings.
• Maintain asset records, monitor vendor services, and handle office maintenance issues promptly.

You will also be responsible for planning and supervising daily office driver duties, including scheduling for pickups, deliveries, and official errands. Additionally, you will maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules, ensuring that vehicles are secure and safe for use.

• Key Responsibilities:
• Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands.
• Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules.
• Ensure vehicle documentation (insurance, registration) is updated and compliant.
• Arrange secure and timely staff/guest transportation in line with safety protocols.

In this role, you will liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance, evaluating service levels and negotiating contracts to ensure value for money. You will also process and track administrative invoices and ensure timely payments, identifying areas of cost reduction and service improvement across all admin functions.

• Key Responsibilities:
• Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance.
• Evaluate service levels and negotiate contracts to ensure value for money.
• Process and track administrative invoices and ensure timely payments.
• Identify areas of cost reduction and service improvement across all admin functions.

To be successful in this position, you must have a minimum Bachelor's Degree in a relevant field and at least 2-3+ years of experience in administration, office management function. Excellent communication skills are essential, and proficiency in using MS Office applications and computer hardware is required.

• Required Skills & Qualifications:
• Minimum Bachelor's Degree in relevant field.
• Minimum 2-3+ years of experience in administration, office management function.
• Excellent communication skills.
• Ability to use MS office applications and essential computer hardware.