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Executive Support Specialist

2 months ago

Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time
Job Summary:

At MILELE MOTORS FZE, we seek an exceptional Senior Executive Assistant to provide high-level administrative support to our CEO. This role offers the opportunity to make a significant impact on the company's success by ensuring seamless execution of executive functions.

Key Responsibilities:

Executive Support:

  • Manage and coordinate the CEO's calendar, schedule appointments, and ensure efficient time management.
  • Handle incoming and outgoing communication, including emails, calls, and correspondence, with discretion and professionalism.
  • Prepare, edit, and proofread documents, reports, and presentations for the CEO.

Project Management:

  • Assist the CEO in prioritizing and managing multiple projects and tasks.
  • Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
  • Track and report on project progress to keep the CEO informed.

Administrative Functions:

  • Handle confidential information with utmost discretion.
  • Organize and maintain digital files and records for easy access and retrieval.
  • Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.

Meeting Coordination:

  • Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
  • Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.

Job Objectives:

  • To ensure the CEO's productivity and effectiveness in driving the company's strategic goals.
  • To facilitate the CEO's ability to focus on key objectives by efficiently handling administrative and routine tasks.

Requirements:

  • A bachelor's degree or equivalent from a recognized institution.
  • Minimum 3-5 years of experience in a similar role, with a track record of supporting C-level executives.
  • Exceptional proficiency in Microsoft Office Suite, outstanding communication skills, and strong organizational abilities.

What We Offer:

  • A dynamic and challenging work environment with opportunities for growth and development.
  • A competitive salary and benefits package.
  • The chance to work with a talented team and contribute to the company's success.