Executive Support Specialist
2 days ago
At MILELE MOTORS FZE, we seek an exceptional Senior Executive Assistant to provide high-level administrative support to our CEO. This role offers the opportunity to make a significant impact on the company's success by ensuring seamless execution of executive functions.
Key Responsibilities:
Executive Support:
- Manage and coordinate the CEO's calendar, schedule appointments, and ensure efficient time management.
- Handle incoming and outgoing communication, including emails, calls, and correspondence, with discretion and professionalism.
- Prepare, edit, and proofread documents, reports, and presentations for the CEO.
Project Management:
- Assist the CEO in prioritizing and managing multiple projects and tasks.
- Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
- Track and report on project progress to keep the CEO informed.
Administrative Functions:
- Handle confidential information with utmost discretion.
- Organize and maintain digital files and records for easy access and retrieval.
- Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.
Meeting Coordination:
- Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
- Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.
Job Objectives:
- To ensure the CEO's productivity and effectiveness in driving the company's strategic goals.
- To facilitate the CEO's ability to focus on key objectives by efficiently handling administrative and routine tasks.
Requirements:
- A bachelor's degree or equivalent from a recognized institution.
- Minimum 3-5 years of experience in a similar role, with a track record of supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite, outstanding communication skills, and strong organizational abilities.
What We Offer:
- A dynamic and challenging work environment with opportunities for growth and development.
- A competitive salary and benefits package.
- The chance to work with a talented team and contribute to the company's success.
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