Administrative Support Specialist

5 days ago


Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time

MILELE MOTORS FZE seeks a highly skilled Administrative Support Specialist to join our team in Dubai. This is a full-time position that requires strong organizational and communication skills, with a focus on administrative support and back-office operations.

Job Description:

The successful candidate will be responsible for managing various administrative tasks remotely from Pakistan, including visa responsibilities, utility payments, procurement activities, and other back-office functions.

Key Responsibilities:
  • Visa Responsibilities:
    • Handle online visa applications, renewals, and updates through designated portals.
    • Ensure all visa-related documentation is accurate and submitted on time.
  • Dubai Trade Portal Activities:
    • Manage all administrative tasks related to the Dubai Trade portal, ensuring compliance with Dubai regulations.
    • Process and track all trade-related activities through the portal.
  • Utility Payments:
    • Prepare Excel sheets and purchase orders (POs) for utility payments (Etisalat & DEWA).
    • Monitor and ensure timely payment of utilities.
  • Online Procurement & Quotation Management:
    • Conduct market research to source quotes from various vendors.
    • Coordinate with suppliers and handle procurement requests.
  • Comparison and Documentation:
    • Prepare Excel sheet comparisons of quotes and procurement data.
    • Maintain accurate documentation of all back-office activities.
  • Market Research:
    • Conduct research for various administrative tasks and project-related activities as assigned.
    • Provide regular reports and updates based on findings.
  • Administrative Support:
    • Assist with any other remote tasks as required by the Dubai-based Admin department.
Requirements:

To be considered for this role, you should have:

  • A Bachelor's degree in commerce, Business, or a related field.
  • Minimum 3-5 years of experience in an administrative or back-office role.
  • Proficiency in Microsoft Office Suite (Excel, Word, etc.).
  • Excellent communication skills (verbal and written).
  • Strong organizational and multitasking abilities.
  • Attention to detail and high levels of accuracy in work.
  • Ability to work independently and meet deadlines.
Estimated Salary:

AED 60,000 - AED 80,000 per annum, depending on experience.



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