Factory Administrative Officer

2 days ago

Lahore, Punjab, Pakistan beBeeAdministration Full time 900,000 - 1,200,000

Job Title: Administration Manager

Job Description

This role is responsible for overseeing the day-to-day administrative operations of a factory. The successful candidate will be tasked with ensuring the proper maintenance of office and factory facilities, including canteen services, transport arrangements, and utilities.

The position requires strong leadership and problem-solving skills, as well as the ability to handle pressure and deal with multiple stakeholders.

The ideal candidate will have a bachelor's or master's degree in business administration or a related field, along with 7-10 years of experience in administration, preferably in a manufacturing setup.

  • Ensure proper maintenance of office and factory buildings, and facilities (canteen, transport, sanitation, utilities).
  • Oversee company vehicles, transport arrangements, and fuel management.
  • Maintain discipline and enforce company rules & policies.

The role also involves monitoring employee attendance, timekeeping, and leave records in coordination with HR, handling employee grievances, welfare, and engagement activities, ensuring smooth relations with labour unions (if applicable), and coordinating hiring of support staff (security, housekeeping, drivers, helpers).

The successful candidate will also oversee security staff and surveillance systems (CCTV, access control), ensure safety protocols and emergency preparedness at the factory, and liaise with law enforcement agencies for safety & compliance.

In addition, the role requires ensuring compliance with labour laws, EOBI, social security, and other statutory requirements, maintaining records for inspections, audits, and certifications, and preparing documentation for government departments and external authorities.

The successful candidate will also manage purchase and stock of office supplies, uniforms, safety gear, and admin-related items, negotiate with vendors for cost efficiency in administrative purchases, supervise housekeeping, canteen services, and overall hygiene at the premises, manage utilities (electricity, water, gas) and ensure uninterrupted services, handle repair & maintenance contracts for factory infrastructure, prepare periodic reports on admin, security, and compliance matters, coordinate with Head Office on budget, approvals, and administrative planning, and support management in audits, inspections, and certifications.

Qualifications & Skills

The ideal candidate will possess a bachelor's / master's degree in Business Administration, Public Administration, or related field, and 7–10 years of experience in administration, preferably in a manufacturing setup.

  • Strong knowledge of labour laws, factory compliance, and HSE standards.
  • Excellent leadership, problem-solving, and interpersonal skills.
  • Ability to handle pressure and deal with multiple stakeholders.

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