Process Documentation Specialist

3 days ago

Lahore, Punjab, Pakistan beBeeAdministrative Full time $60,000 - $75,000

We are looking for a proactive professional to work directly with our CEO and his Personal Assistant.

The ideal candidate will document processes, keep meetings focused, and free the CEO to scale faster.

  • Document processes into playbooks and maintain a living knowledge base.
  • Manage the calendar, prepare briefs, record minutes, circulate action items, and chase owners until tasks are completed.
  • Build dashboards or automations to track deadlines, send reminders, and escalate blockers early.
  • Pilot new productivity apps, AI workflows, and low-code integrations to automate manual tasks.
  • Stay alert to e-commerce and fashion trends to inform product direction or content.
  • Collect feedback after each project or meeting to update playbooks and recommend improvements.

Required Qualifications:

  • At least 2 years of experience in an executive assistant, operations, or project-coordination role.
  • Demonstrated ability to turn messy processes into clear SOPs or Notion/Confluence pages.
  • Advanced Google Workspace and Zoom/Meet skills; basic project-management tool experience.
  • Curiosity for AI tools and willingness to experiment.
  • Excellent written and spoken English; concise note-taking required.
  • Self-starter who can work standard business hours with occasional evening calls.

Nice-to-Have Qualifications:

  • Familiarity with Shopify, social media, or fashion-retail workflows.
  • Experience supporting a founder or C-suite leader in a startup environment.
  • Basic data-visualization or spreadsheet-automation skills.
  • Video editing skills for internal tutorials or social snippets.

Success Metrics:

  1. 15+ core processes documented, version-controlled, and easy to follow.
  2. Zero surprise calendar: The week planned by Friday noon; no last-minute clashes.
  3. Action-item closure ≥ 95%: Tasks from meetings closed on or before deadlines.
  4. Automation wins: At least three manual tasks replaced by an AI or low-code workflow.

Benefits:

  • Direct mentorship from a serial entrepreneur building a high-growth SaaS.
  • Access to premium productivity and AI tools.
  • Fast career track into Operations Manager as the playbooks you create scale company-wide.

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