Executive Assistant Manager

6 days ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Senior Office Coordinator

The role of Senior Office Coordinator is to provide comprehensive support to the CEO Deodar. This includes managing and overseeing all logistical activities, including scheduling, correspondence, call coordination, travel planning, client engagement, and internal operations.

  • Main Responsibilities:
  • Manage calendars and coordinate complex scheduling requirements to ensure seamless information flow and meeting logistics for senior leadership.
  • Uphold high standards of professionalism and confidentiality in handling sensitive materials and communications.
  • Serve as a key liaison between executives, staff, clients, and external stakeholders, facilitating effective communication and collaboration.
  • Greet and screen visitors, assess their needs, and provide courteous assistance aligned with organizational standards.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
  • Provide administrative support by drafting and managing email correspondence, official letters, and internal communications on behalf of the CEO.
  • Plan, coordinate, and execute corporate events such as team-building initiatives, award ceremonies, town hall meetings, and off-site strategic sessions.
  • Maintain and monitor events budgets, ensuring accurate documentation of expenditures and financial records.
  • Support the planning and execution of corporate events and promotional activities.
  • Prepare presentations and marketing materials for executive meetings, client briefings, and public events.

Requirements:

  • Exceptional organizational abilities with a proven track record of managing multiple tasks efficiently while maintaining attention to detail.
  • Excellent interpersonal skills, with the capability to establish and nurture effective relationships with stakeholders.
  • Minimum of 3-5 years of relevant experience in a comparable role, supported by a Bachelor's or Master's degree.
  • Proficient in English and Urdu, with strong communication skills in both languages.
  • Skilled in Microsoft Office applications, including Word, Excel, PowerPoint, and Project.
  • Advanced written and verbal communication abilities, with a professional approach.
  • Demonstrated discretion in handling sensitive information, with adaptability to shifting priorities.
  • Proven capability to deliver high-quality results and consistently meet deadlines in dynamic environments.

Benefits:

This role offers opportunities for professional growth, a collaborative work environment, and the chance to be part of a dynamic company.

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Business Development and Sales

Industries: IT Services and IT Consulting

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