
CEO Office Assistant
3 days ago
**Job Overview:**
The CEO office assistant is a critical role that requires a highly organized and detail-oriented individual. The successful candidate will provide administrative support to the CEO, including managing their calendar, scheduling meetings, and prioritizing appointments.
This role involves working closely with the CEO to ensure seamless operations and providing exceptional support to maintain their productivity and effectiveness.
**Key Responsibilities:**
- Administrative Support:
- Manage the CEO's calendar, schedule meetings, and prioritize appointments
- Filter and manage the CEO's email inbox, responding to routine inquiries independently
- Prepare meeting agendas, record minutes, and manage follow-ups
- Handle travel planning (domestic and international)
- Maintain client communication pipelines and update CRM
- Track project deliverables, deadlines, and updates in ClickUp
- Prepare reports, presentation decks, and documentation for clients and internal use
- Coordinate between departments/partners to ensure timely task execution
- Manage ClickUp (Tasks, Docs, CRM integration)
- Operate Zoho Books for basic invoicing and finance tracking
- Use Google Workspace (Docs, Sheets, Gmail, Drive)
- Support basic automation setup across systems
**Requirements:**
- Excellent written and spoken English
- Mastery in Google Workspace (Docs, Sheets, Slides, Gmail)
- Experience with ClickUp and Zoho Books (or ability to learn fast)
- Excellent formatting, drafting, and document management skills
- Ability to proactively prioritize, anticipate needs, and solve problems
- Discretion with confidential information
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