Department Administrator, Emergency Services

1 day ago


Karachi, Sindh, Pakistan Aga Khan University Full time

The Aga Khan University Hospital is a leading healthcare institution that provides comprehensive medical services to its patients. Our hospital offers a wide range of tertiary care services under one roof, with a network of secondary care hospitals, medical centers, and clinical laboratories across Pakistan.

Our Department of Emergency Services at the Aga Khan University Hospital offers multiple specialties under one roof, enabling doctors from different services to work seamlessly together, resulting in an effective continuum of care. The patients who require additional consultation are catered to by visits of relevant specialty doctors from other departments, making complete holistic care possible under one roof.

Job Description

You will be responsible for providing support to the Chair in managing the finance, administration, personnel, and logistic functions of the Department and related programs including education, training, clinical services, and innovation within or formally associated with the Department.

  • Prepare schedule for faculty tutorials, case presentations, make logistic arrangements for core/modules of residents, collect evaluations from residents of all sessions, and make logistic arrangements for OSCE.
  • Manage all office supplies (including stationery) and purchase requests of the department, maintaining an adequate inventory of office supplies and ensuring timely availability of the same.
  • Provide facilitation to rotating residents for timely submission of PGME forms from faculty and ensure timely handover of the same.
  • Assist PGME program director and coordinator in tasks as and when assigned, also prepare PGME-related reports as and when assigned by the program director.
  • Provide assistance to different assigned faculties and provide assistance in travel, different ongoing projects, dossiers, and other day-to-day logistics of the department.
  • Compile residents' data and prepare quarterly letters of respective residents for feedback, preparing annual letters of residents for annual feedback.
  • Follow the exit list of PGME, collect office-provided accessories like lab coats, pagers, room keys, ID cards, and ensure the job done within the HR timeline.
  • Assisting Chair/designee in preparing departmental budgets and participate in related meetings.
  • Assist manager for Department fund & medical college BVR, maintain proper record of faculty expenditures.
  • Facilitate faculty members for official travel and provide logistic support.
  • Prepare departmental payment reimbursements, petty cash, and liaise with finance-related issues.


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