
HVAC Administrative Assistant
4 days ago
We are seeking a highly organized and proactive individual to support our operations in the fast-paced HVAC industry. This role requires someone who thrives in a technical work environment and can manage office tasks with efficiency.
Key Responsibilities:- Manage daily office operations and administrative tasks
- Maintain records of HVAC equipment, quotations, service logs, and job orders
- Coordinate between technicians, suppliers, and clients
- Handle procurement and inventory tracking of HVAC-related materials
- Prepare invoices, delivery notes, and service reports
- Assist with scheduling site visits, maintenance work, and staff logistics
- Ensure proper documentation and filing (digital & physical)
- Bachelor's degree or equivalent (Business Administration preferred)
- Minimum 2 years of experience in an administrative role (HVAC or technical industry experience is a plus)
- Proficiency in MS Office, especially Excel and Word
- Strong communication and interpersonal skills
- Ability to multitask and work under pressure
- Familiarity with HVAC systems, terminology & workflow
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