Staff Scheduling Coordinator

4 days ago


Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Summary

We are seeking a detail-oriented Staff Scheduling Coordinator to manage staff rosters and ensure optimal coverage for all support shifts. This role involves coordinating daily and long-term rostering using Visual Care, and contributing to invoicing and payroll processes through Xero.

Key Responsibilities
  • Develop, maintain, and update staff rosters in Visual Care to ensure adequate staffing levels across SIL, SDA, and community programs.
  • Respond promptly to roster change requests, cancellations, and urgent shift fills to minimize disruptions.
  • Communicate effectively with support workers and coordinators to ensure shift coverage aligns with client preferences and support plans.
  • Monitor and manage staff availability, leave, and qualifications/certifications to ensure compliance with NDIS standards.
  • Ensure all roster-related data is accurate and up-to-date for billing and payroll purposes.
  • Assist with generating timesheets, payroll reports, and client invoices using Xero.
  • Liaise with the Operations and HR teams to forecast staffing needs and address rostering issues.
Key Selection Criteria
  • Previous experience in rostering or scheduling, ideally within the disability sector.
  • Strong proficiency in Visual Care or similar client and staff scheduling software.
  • Working knowledge of Xero accounting/payroll systems.
  • Excellent communication, negotiation, and interpersonal skills.
  • Strong attention to detail and ability to prioritize competing demands.


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