Administrative Operations Manager

6 days ago

Karachi, Sindh, Pakistan beBee Careers Full time

The role of Administration Manager is a critical position within an organization, requiring exceptional leadership and organizational skills. The individual in this role will oversee the daily operations and administrative functions, ensuring smooth functioning of office equipment, facilities management, vendor coordination, event planning, and compliance with company policies and regulatory requirements.

Key Responsibilities:
  • Office Management:
  1. Manage day-to-day office operations, including maintenance, cleanliness, and security.
  2. Ensure the efficient use of office resources and coordinate repairs as needed.
  3. Monitor and maintain inventory of office supplies.
Facilities Management:
  1. Oversee company facilities, ensuring they are well-maintained and compliant with safety standards.
  2. Coordinate with external vendors for maintenance and repairs.
  3. Plan and execute office relocations or expansions when required.
Vendor Management:
  1. Negotiate and manage relationships with service providers and suppliers.
  2. Process contracts, payments, and renewals in a timely manner.
Event Planning and Coordination:
  1. Organize company meetings, events, and conferences.
  2. Coordinate travel arrangements and accommodation for employees when necessary.
Compliance and Safety:
  1. Evaluate and ensure that the office complies with health, safety, and legal regulations.
  2. Conduct regular safety drills and maintain emergency preparedness.
Team Leadership:
  1. Lead and manage the administrative staff, providing guidance and support.
  2. Conduct performance evaluations and support staff development.
Qualifications:
  • A bachelor's degree in Business Administration, Management, or a related field is preferred.
  • Minimum 5 years of experience in administration or office management.
  • Proven experience in managing teams and office operations.
Skills:
  • Excellent organizational and multitasking abilities.
  • Strong leadership and team management skills.
  • Effective communication and negotiation skills.
  • Proficiency in office software (MS Office Suite, Project Management tools).
  • Problem-solving mindset and attention to detail.
Key Performance Indicators (KPIs):
  • Efficiency in office operations and facilities management.
  • Cost savings through effective vendor negotiations.
  • Employee satisfaction with administrative support and facilities.
  • Compliance with safety and regulatory requirements.
  • Timely execution of company events and travel arrangements.

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