Administrative Coordinator

2 days ago


Islamabad, Islamabad, Pakistan Eighteenpk Full time

About the Role:

We are seeking a talented Contracts Administrator to join our Procurement Team at Eighteen in Islamabad. As a key member of our team, you will be responsible for managing the overall procurement processes, ensuring compliance with regulatory requirements and promoting effective communication with stakeholders.

Key Responsibilities:

  1. Manage the preparation and purchasing of contracts, ensuring timely completion and adherence to company policies.
  2. Negotiate contract terms with internal and external business partners, fostering collaborative relationships and mutually beneficial agreements.
  3. Review and update existing contracts and technical documents, ensuring compliance with regulatory requirements and best practices.
  4. Provide clear explanations of complex contract terms and conditions to managers and interested parties, promoting effective communication and reducing misunderstandings.
  5. Analyze potential risks associated with specific contract terms, identifying opportunities for mitigation and implementation of effective risk management strategies.
  6. Stay up-to-date with legislative changes and collaborate with the legal department as needed, maintaining a proactive approach to risk management and compliance.
  7. Ensure all deadlines and conditions described on contracts are met, including payments and shipping schedules, and maintain accurate records of contract performance.
  8. Create language standards for existing and new contracts, promoting consistency and clarity across all agreements.
  9. Integrate the Procurement process, award contracts, and track contract performance, ensuring seamless execution and timely completion.
  10. Perform technical contracts administration tasks, demonstrating expertise in contract management and procurement.

Skills and Qualifications:

  • Knowledge of legal requirements involved with contracts and ability to apply this knowledge effectively.
  • Familiarity with accounting procedures and financial analysis tools.
  • Strong organizational skills, attention to detail, and ability to prioritize tasks effectively in a fast-paced environment.
  • Excellent communication and interpersonal skills, with experience working effectively with cross-functional teams.
  • Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Experience in creating and maintaining process documentation, promoting operational efficiency and transparency.
  • Strong problem-solving abilities, proactive mindset, and keen attention to detail.


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