Executive Administrator

3 days ago


Karachi, Sindh, Pakistan beBeeAdministration Full time 1,090,000 - 1,315,000
Job Title

An Administration Manager is responsible for planning and coordinating administrative procedures and systems to streamline processes.

The ideal candidate will have a proven track record in administration management, with in-depth knowledge of office management procedures, departmental policies, and legal requirements.

They will also be familiar with financial and facilities management principles and possess excellent organizational and multitasking abilities.

Responsibilities
  1. Process Optimization: Plan and coordinate administrative procedures and systems to devise ways to streamline processes.
  2. Talent Acquisition and Development: Recruit and train personnel and allocate responsibilities and office space.
  3. Performance Management: Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
  4. Communication: Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  5. Scheduling and Deadlines: Manage schedules and deadlines.
  6. Inventory Management: Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  7. Cost Control: Monitor costs and expenses to assist in budget preparation.
  8. Facilities Management: Oversee facilities services, maintenance activities, and tradespersons.
  9. Operational Efficiency: Organize and supervise other office activities (recycling, renovations, event planning etc.).
  10. Policies and Regulations: Ensure operations adhere to policies and regulations.
  11. Business Acumen: Keep abreast with all organizational changes and business developments.
Requirements
  1. Proven Experience: Proven experience as administration manager.
  2. Knowledge and Skills: In-depth understanding of office management procedures and departmental and legal policies. Familiarity with financial and facilities management principles. Proficient in MS Office.
  3. Aptitudes: An analytical mind with problem-solving skills. Excellent organizational and multitasking abilities.


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