Infrastructure Project Coordinator

Project Management Officer - Infrastructure Coordinator

We are seeking a proactive and detail-oriented professional to support the planning, execution, and delivery of civil/infrastructure projects within our Project Management Office (PMO). The ideal candidate will leverage a background in civil engineering and quantity surveying to ensure robust contract management, accurate cost control, and seamless coordination among stakeholders.

Key Responsibilities and Duties:

• Project Planning & Scheduling
  • Assist in developing and maintaining detailed project schedules for multiple infrastructure and civil works projects.
  • Coordinate with project teams to gather activity durations, dependencies, and milestone dates.
  • Monitor progress against the baseline schedule and escalate any potential delays to the PMO Manager.
• Contract & Procurement Support
  • Prepare, review, and manage Request for Proposal (RFP) or Letter of Award (LOA) documents for civil contractors and service providers.
  • Perform technical and financial evaluations of received bids, ensuring compliance with public procurement regulations.
  • Draft evaluation reports and make award recommendations to the competent authority.
  • Maintain an up-to-date vendor/contractor register and oversee the award process for both small- and large-scale projects.
• Quantity Surveying & Cost Control
  • Support Quantity Surveyors in preparing Bills of Quantities (BOQs), material take-offs, and comparative cost statements.
  • Conduct periodic bill verifications, rate finalizations, and cost reconciliations to ensure alignment with approved budgets.
  • Track project spend, process payments, and flag any cost overruns or discrepancies to the finance and PMO teams.
• Stakeholder Coordination & Reporting
  • Serve as a liaison between internal stakeholders (engineering, procurement, finance) and external parties (contractors, government bodies, consultants).
  • Schedule and attend weekly project meetings, document action items, and follow up on outstanding deliverables.
  • Prepare and distribute standard PMO dashboards, status updates, and exception reports to senior management.
• Inventory & Resource Management
  • Oversee inventory tracking for construction materials, equipment, and site assets.
  • Coordinate with warehouse and site teams to ensure timely procurement and delivery of required resources.
  • Maintain records of on-site inventory usage and coordinate returning of surplus materials.
• Quality Assurance & Technical Oversight
  • Assist in reviewing technical drawings, proposal drawings, and 3D models to ensure compliance with project specifications.
  • Support structural and retrofitting reviews per guidelines for renovation or rehabilitation works.
  • Collaborate with site civil engineers to validate execution plans and identify early design conflicts.
• Documentation & Knowledge Management
  • Maintain an organized repository of all project documentation (contracts, BOQs, meeting minutes, progress reports).
  • Ensure version control of tender documents, drawings, and specification manuals.
  • Capture lessons learned for future PMO process improvements and publish them in the PMO knowledge base.

Required Qualifications & Experience:

• Education:
  • Bachelor of Engineering (Civil) or equivalent from an accredited institution.
• Professional Experience:
  • Minimum 2 years of hands-on experience in quantity surveying, contract administration, or civil project coordination—ideally within an academic or institutional setting.
  • Exposure to preparing and reviewing bidding documents in accordance with public procurement regulations.
  • Demonstrated ability to verify bills, finalize rates, and manage BOQs for both small-scale and large-scale projects.
• Technical Skills:
  • Proficient in AutoCAD (2D drafting) and BIM fundamentals (Revit or comparable).
  • Working knowledge of structural analysis and retrofitting techniques.
  • Strong competency in Microsoft Office Suite: Excel (pivot tables, VLOOKUP), Word, and PowerPoint.
  • Familiarity with project management software (e.g., Primavera P6, MS Project, or JIRA for infrastructure tracking).

Core Competencies & Attributes:

• Analytical & Detail-Oriented:
  • Ability to review complex technical proposals, compare cost estimates, and identify discrepancies at an early stage.
• Effective Communication:
  • Excellent written and verbal proficiency in English. Comfortable liaising with contractors, government authorities, and cross-functional teams.
  • Demonstrates experience in assigning tasks, guiding junior staff, and coordinating with multiple stakeholders to achieve project goals.
• Time Management & Multitasking:
  • Capable of handling concurrent projects, prioritizing urgent deliverables, and meeting tight deadlines without compromising quality.
• Problem-Solving Mindset:
  • Proactively identifies process gaps, suggests improvements in bidding procedures, and escalates issues to avoid project roadblocks.
• Tech-Savvy & Adaptive:
  • Quick to learn new software tools and methodologies. Open to adopting best practices in PMO governance and civil engineering processes.

Working Conditions:

• Office-based role with occasional site visits to ongoing civil/infrastructure projects.
• Normal working hours are Monday–Friday, 9:00 AM to 6:00 PM; flexibility required for project milestones or urgent bid submissions.
• Moderate travel to regional project sites