Operational Events Coordinator

2 weeks ago

Karachi, Sindh, Pakistan beBeeEvent Full time 800,000 - 1,500,000
Job Overview

We are seeking an experienced Facilities & Event Operations Manager to lead the maintenance, security, and operations of corporate office premises and event spaces.

This role combines operations, client relations, and event execution, requiring expertise in facility upkeep, vendor management, event coordination, and technical equipment maintenance.

Main Responsibilities
  • Ensure cleanliness and hygiene in workspaces, restrooms, and common areas.
  • Supervise janitorial and maintenance staff to maintain high standards.
  • Oversee office aesthetics, including decoration, lighting, and greenery.
  • Manage utilities such as HVAC, generators, plumbing, and electrical systems.
  • Implement security protocols, including CCTV monitoring, access control, and visitor management.
  • Conduct regular fire safety inspections and emergency preparedness training.
  • Act as the main point of contact for clients.
  • Manage event inquiries, proposals, and bookings.
  • Provide venue tours and tailored event proposals to potential clients.
  • Close deals and drive event sales revenue.
  • Plan and manage corporate events, seminars, and workshops.
  • Ensure seamless event setup, including seating, sound, and visuals.
  • Coordinate with catering services, vendors, and on-site staff.
  • Provide on-the-spot troubleshooting to resolve event-day challenges.
  • Supervise and maintain projectors, sound systems, lighting, and AV setups.
  • Ensure all microphones, screens, and staging setups are functioning optimally.
  • Maintain backup power solutions for uninterrupted events.
  • Oversee technical maintenance of AC & HVAC Systems – Oversee periodic servicing & troubleshooting.
  • Inspect fire alarms, extinguishers & emergency routes for fire safety systems.
  • Maintain CCTV, biometric access, and alarm systems for security infrastructure.
  • Ensure smooth communication networks for telephony & internet systems.
  • Negotiate contracts with vendors and service providers for maintenance.
  • Track and optimize operational budgets related to facilities & event execution.

As a key member of our team, you will be responsible for ensuring that all aspects of our facilities and events operate smoothly and efficiently.

About Us

We value innovation, teamwork, and continuous improvement. If you have a passion for delivering exceptional results and a commitment to excellence, we encourage you to apply for this exciting opportunity.

Requirements
  • Bachelor's degree in a relevant field or equivalent experience.
  • Minimum 5 years of experience in facilities management, event planning, or a related field.
  • Strong leadership and communication skills.
  • Ability to work effectively in a fast-paced environment.
  • Proven problem-solving and analytical skills.
  • Familiarity with industry-standard software and tools.

Please submit your application, including your resume and a cover letter outlining your qualifications and experience.

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