Receptionist and Administrative Coordinator

1 day ago


Islamabad, Islamabad, Pakistan beBee Careers Full time

A detail-oriented and organized individual is sought to fill the position of Receptionist and Administrative Coordinator. The ideal candidate will possess a strong educational background, excellent communication skills, and a proven track record in client relations and support.

The key responsibilities include:

Reception Duties:

  1. Welcome and direct visitors to the relevant personnel.
  2. Answer and direct phone calls efficiently.
  3. Manage mail and packages effectively.
  4. Maintain a clean and welcoming front desk area.

Administrative Support:

  1. Schedule meetings, appointments, and travel arrangements with precision.
  2. Prepare and edit documents, reports, and correspondence with accuracy.
  3. Maintain and update databases and records diligently.
  4. Manage office supplies inventory and order supplies as needed.

Client Communication:

  1. Act as the primary point of contact for clients, addressing inquiries and providing information promptly.
  2. Conduct follow-ups with clients to ensure satisfaction and resolve any concerns.
  3. Assist in preparing and distributing client communication materials effectively.

Office Maintenance:

  1. Oversee the upkeep and cleanliness of the office environment.
  2. Coordinate with vendors and service providers for office-related needs.
  3. Support the team with various administrative tasks as required.

Requirements:

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Minimum of two years of experience in client relations and support.
  • Excellent English language skills with strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Ability to work independently and collaboratively as part of a team.

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