Operations Process Expert

15 hours ago

Karachi, Sindh, Pakistan beBeeOperations Full time
Job Overview

As an Operations Specialist, you will play a pivotal role in ensuring seamless day-to-day operations.

  • Key Responsibilities:
  1. Request for Quotations (RFQ) Management:
    • Process and review RFQs from clients with meticulous attention to detail.
    • Float RFQs to our supplier base to solicit competitive responses.
  2. Rate Negotiation:
    • Negotiate favorable rates with suppliers to ensure optimal profitability.
    • Develop and maintain strong relationships with suppliers to support ongoing negotiations.
  3. Supplier Onboarding:
    • Oversee the onboarding process for new suppliers to ensure they meet our standards.
    • Maintain up-to-date records of supplier credentials and compliance.
  4. Quotation Creation:
    • Create and deliver accurate quotations to clients, incorporating appropriate margins and requirements.
  5. Purchase Order Management:
    • Raise purchase orders for selected suppliers with precision and accuracy.
    • Track and manage purchase orders to ensure completeness and adherence to client needs.
  6. Supplier Follow-Up:
    • Follow up with suppliers to ensure timely receipt of stock and address any issues related to delivery and quality.
  7. Inter-department Coordination:
    • Ensure cross-functional coordination, resulting in smooth execution of operations.
  8. Stock Level Management:
    • Monitor and manage stock levels to maintain them above the safety net, especially for clients with blanket POs.
    • Coordinate with the warehouse team to ensure stock availability meets client demands.
  9. Periodic Audits:
    • Conduct periodic audits in collaboration with the warehouse executive to ensure consistency between inventory management systems.
    • Identify and address any discrepancies promptly.
  10. Expiry Report Management:
    • Ensure that warehouse executives provide timely batch-wise expiry reports.
    • Take proactive measures to address potential issues related to inventory expiration.
  11. Payments:
    • Verify and submit invoices to the payment team for processing.
    • Communicate payment evidence to the supplier once processed.

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