Office Coordinator

RESPONSIBILITIES

• Greeting the all incoming staff and visitors upon their arrival to the office.
• Greeting the visitors/guests of the PEL staff pleasantly and professionally.
• Escorting all guests to the respective person of contact after confirming the appointment.
• Offering the guests tea and coffee in case of waiting or delay. Ensuring their comfortability during the waiting period.
• Coordinating all interview candidates with the HR department.
• Greeting all personnel entering the office premises with professional courtesy and elegance.
• Mainitaining the decorum of the fornt desk
• Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
• Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
• Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
• Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
• All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
• Maintain a company calendar and schedule appointments.
• Scheduling and participatin gin management of in-house and external events.
• Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
• During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery and time management.
• Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
• Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
• Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area
• Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
• Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions
• Maintain confidentiality of all organizational matters and show discretion
• All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled
• Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
• Maintaining the attendance record of all staff members, including support and lower staff.

REQUIREMENTS

• Proven work experience as a Office Coordinator or an Administrative Officer/ Administrator or similar role.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Strong interpersonal and communication skills.
• Attention to detail
• Good organization, time management and scheduling skills
• Ability to multitask.

Job Type: Full-time

Pay: Rs60, Rs80,000.00 per month

Application Question(s):

• Can you manage your own commute?
• Are you apt at using Ms Office?
• What are your salary expectations?
• Are you readily available to join?
• Are you based in ISB or Rwp?
• Do have any prior experience with hospitality management?

Education:

• Bachelor's (Required)

Experience:

• relevant administrative: 2 years (Required)

Language:

• fluent English language for business communication (Required)