Executive Assistant to HR Manager

2 weeks ago

Lahore, Punjab, Pakistan Sharp Brains Full time

We are seeking a highly organised, discreet, and proactive Female Executive Assistant to provide dedicated support to our Human Resources Manager. This is a critical role that serves as the backbone of the HR department, ensuring smooth operations, managing confidential information, and facilitating effective communication. The ideal candidate is a master of logistics, a clear communicator, and thrives in a dynamic, people-focused environment.

Key Responsibilities:

Executive & Administrative Support:

  • Manage the HR Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and reports on behalf of the HR Manager.
  • Organise and prepare for meetings, including drafting agendas, gathering documents, and taking minutes.

HR Department Support:

  • Assist with the coordination of the employee life-cycle events, such as new hire orientations, promotions, and exit interviews.
  • Help maintain and update HR records in our HRIS (Human Resources Information System) with a high degree of accuracy.
  • Support the recruitment process by scheduling interviews and coordinating communication with candidates.
  • Assist in the planning and execution of company-wide events, training sessions, and employee engagement initiatives.

Confidentiality & Project Management:

  • Handle sensitive and confidential information with the utmost integrity and discretion.
  • Assist with special HR projects, such as policy updates, benefits enrolment, and diversity & inclusion initiatives.
  • Conduct light research and compile data to support HR strategy and decision-making.

What We're Looking For:

  • English: Excellent written and spoken English
  • Experience: 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within an HR department or supporting senior leadership.
  • Tech Savvy: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with HRIS platforms (e.g., Workday, BambooHR, ADP) is a strong plus.
  • Exceptional Communicator: Outstanding verbal and written communication skills, with the ability to interact professionally with employees at all levels.
  • Organizational Mastermind: Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly in a fast-paced environment.
  • Discretion & Trustworthiness: A proven ability to handle highly sensitive and confidential information with integrity and sound judgment.
  • Proactive & Resourceful: A self-starter who can anticipate needs, take initiative, and solve problems independently.
  • Empathy & Interpersonal Skills: A genuine interest in people and a supportive, empathetic demeanor.

Job Types: Full-time, Internship

Work Location: In person

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