Procurement & Logistic Officer/Assistant

2 weeks ago

Pakistan National NGO Full time 1,200,000 - 3,600,000 per year

Posted date

19th August, 2025

Last date to apply

29th September, 2025

Category

Logistics

Salary

Competetive

Type

Contractual

Position

1

Experience

2 years

Job Purpose:

To ensure efficient procurement, warehousing, and distribution of emergency relief items (shelter kits, WASH supplies, NFIs) for flood-affected communities in KP, while maintaining compliance with organizational and donor procurement guidelines.

Key Responsibilities:

1. Emergency Procurement

  • Process rapid procurement requests for flood response items:

    ✓ Shelter materials (tarpaulins, tents, toolkits)

    ✓ WASH supplies (hygiene kits, water purification tablets)

    ✓ NFIs (blankets, kitchen sets)
  • Maintain emergency supplier database with pre-qualified vendors
  • Prepare comparative bids analysis while ensuring cost-effectiveness

2. Warehouse & Inventory Management

  • Supervise stock receipt, storage, and dispatch from central/field warehouses
  • Maintain bin cards and stock registers with daily updates
  • Conduct weekly physical inventory counts
  • Ensure proper storage of temperature-sensitive items (medicines, food)

3. Distribution Support

  • Prepare waybills and delivery documentation
  • Coordinate with field teams for last-mile distribution to flood victims
  • Verify beniciary receipts during distributions

4. Fleet & Asset Management

  • Schedule vehicles for supply deliveries and staff movements
  • Maintain fuel consumption logs and vehicle maintenance records
  • Tag and track all project assets (generators, equipment)

5. Compliance & Reporting

  • Ensure all procurements follow organization/donor rules
  • File complete procurement dossiers (POs, invoices, delivery notes)
  • Submit weekly stock movement reports

Emergency-Specific Duties:

  • Activate 24/7 procurement tracking during rapid response
  • Establish temporary field warehouses in disaster zones
  • Coordinate with PDMA/NDMA for customs clearance of imported relief items

Qualifications & Experience:

Essential:

  • Bachelor's in Supply Chain/Commerce/Business Admin OR Diploma with 2+ years experience
  • Minimum 2 years in emergency logistics/procurement (NGO/INGO preferred)
  • Familiarity with KP market rates for relief items
  • Proficiency in:

    ✓ ERP systems (e.g., Navision)

    ✓ Advanced Excel (pivot tables, inventory formulas)

    ✓ Urdu/Pashto (field coordination)

Note: Purpose of this post is for CVs collection for disaster affected areas in KP.

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