Assistant Manager Accounts

2 weeks ago

Islamabad, Islamabad, Pakistan Inter Prompt Global Full time $104,000 - $130,878 per year

Key Responsibilities:

  • Maintain and update Accounts Payables (AP) sheets for engineers and ensure timely submission to the Finance team in Poland for bank processing.
  • Track and validate invoices submitted by engineers against engagement hours and approved rates, coordinating with Operations for accuracy.
  • Monitor payment terms and follow up with engineers/vendors to ensure adherence.
  • Track customer Purchase Orders (POs) against completed monthly tickets and follow up on missing POs or references to mitigate billing delays.
  • Support timely and accurate invoice issuance in coordination with the Manager, ensuring completeness of supporting documentation.
  • ·Facilitate the Finance team in Poland with reconciliations, clarifications, and required documentation.
  • Maintain updated records for both Accounts Payable (AP) and Accounts Receivable (AR), ensuring proper entries and reconciliations.
  • Monitor invoice aging reports on both AP and AR; highlight risks of delays and escalate overdue cases promptly.
  • Assist the Accounts & Finance Manager in preparing periodic financial reports, reconciliations, and dashboards.
  • Coordinate with internal and external stakeholders (Operations, Customers, Vendors, Finance) to resolve billing or payment-related issues.
  • Ensure compliance with internal controls, policies, and statutory requirements.
  • Provide support in audit preparations and facilitate documentation when required.
  • Contribute to continuous improvement of finance and operations alignment, ensuring accuracy between field services delivered and financial records.
  • Carefully review bank payment requests to ensure compliance with restrictions on sanctioned or restricted countries/jurisdictions. Escalate any such cases immediately to prevent risks of account blocks or reputational/financial damage.

Must Have Requirements:

  • Bachelor's degree in accounting, Finance, or related field.
  • Strong understanding of Accounts Payables (AP) and Accounts Receivables (AR) processes.
  • Minimum 3–5 years of experience in finance operations, invoicing, and reconciliation.
  • Proficiency in MS Excel/Google Sheets (formulas, pivots, reporting).
  • Good communication and coordination skills to engage with internal teams and external vendors/customers.
  • Ability to work under tight deadlines with attention to detail.

Nice to Have Requirements:

  • Experience in IT services or field engineering billing environments.
  • Familiarity with customer PO processes and vendor invoicing systems.
  • Exposure to international finance coordination (Poland/EMEA).
  • Knowledge of ERP/accounting systems (e.g., Oracle, SAP, MS Dynamics).
  • Professional certifications (e.g., ACCA, CIMA, CMA, or equivalent) in progress or completed.

Job Type: Full-time

Work Location: In person

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