Admin Executive

10 hours ago

Lahore, Punjab, Pakistan Milele Motors FZE Full time 1,200,000 - 2,400,000 per year

Job description:

Duties and Responsibilities:

  • Managing day-to-day functioning of the office, ensuring smooth administrative operations.
  • Ensuring office cleanliness, maintenance, and compliance with workplace safety standards.
  • Overseeing the set-up of new office and/or office relocations and seating allocations.
  • Negotiating and arranging the purchase of office supplies, office equipment, and furniture.
  • Maintaining financial records related to office administration expenses and optimizing cost efficiency.
  • Prepare and maintain reports, MIS, and necessary documentation for management review.
  • Staying informed on and updating management about local labor laws, office compliance, and corporate governance requirements.
  • Handling office registrations, renewals, and liaising with government authorities as necessary.
  • Organizing and planning internal events, team-building activities, and corporate functions.
  • Coordinating meetings, conferences, and office gatherings as required.
  • Managing travel arrangements for employees, including transportation, ticketing, and hotel bookings.
  • Handling local travel logistics and accommodation for visiting team members.
  • Developing and implementing administrative policies and procedures for efficiency.
  • Ensuring company policies related to office management and administration are followed.
  • Assisting in special projects and initiatives as assigned by management.
  • Participating in the preparation of the administration budget and monitoring financial performance against the budget
  • Providing administrative support to multiple departments as required.
  • Supporting HR department with onboarding, company assets allocations, off-boarding, etc.
  • Acting as auxiliary support for UAE admin operations.

Skills required:

  • Proven ability to multitask and prioritize effectively
  • Proficient in MS Office suite (word, excel, PPT, Outlook)
  • Experience in using ERP
  • Process mapping and optimization
  • Ability and commitment to delivering to strict deadlines without compromising quality
  • A natural aptitude for mathematics and statistics
  • Ability to think analytically, critically, and logically
  • Attention to detail and zero error

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