Assistant Manager Administration

2 days ago

Karachi, Sindh, Pakistan Gulahmed wind power (Pvt) Ltd. Full time 160,000 - 1,920,000 per year

Gul Ahmed Energy & Metro Power Group of Companies is actively looking for an Assistant Manager Administration having at least 4-5 years of experience in a relevant field. Below are the Job details:

Position: Assistant Manager Administration

Req. Qualification: Bachelor's degree (preferably in Business Administration or related field)

Req. Experience: at least 4–6 years in administration, facilities management, or office operations.

Job Location: Shahrah e Faisal, Karachi.

Job Timings: 9am-6pm

Job Responsibilities:

  • Implement vendor management system, ensure inventory management, and on-time procurement of office supplies and canteen items.
  • Implement Fleet Management system, executing vehicle management & arrangements for official visits, meetings, guests & visitors, ensuring on-time deputation and safety protocols are observed.
  • Oversee regular maintenance and repairs of office furniture, infrastructure & vehicles, liaising with appropriate staff & 3rd parties to arrange quality repairs of reported malfunctions promptly.
  • Ensure general hygiene and upkeep of office premises.
  • Supervise office attendants, receptionists, riders, and other janitorial and administration support staff, leading the Administration team, and ensuring that all assigned functions & duties are properly performed, executed, and delivered within time frames.
  • Report administrative concerns to management on a timely basis, maintaining comprehensive & accurate logs, records, and reports, submitting reports to management for review.
  • Oversee any company event or activity arrangements, making sure all preparations are done on time with reasonable budgeting.
  • Develop, implement & document Administration procedures, compiling a comprehensive manual of activity-wise SOPs and ensuring procedures are carried out accordingly.
  • Collaborate with HR to plan and initiate activities to enhance working conditions and environment, devising disciplinary procedures, conducting investigations, and taking formal action against misconduct.
  • Coordinate with HR for monthly payroll, ensuring manual attendance input and shift scheduling on HRIS is done on a timely basis.
  • Maintain Administrative database and regularly input and update data on SAP and HRIS.
  • Execute day-to-day activities in a systematic manner, ensuring appropriate & efficient division of tasks & duties.
  • Coordinate with all departments across the organization ensuring communication, efficiency & cohesion.
  • Any other task assigned by Management.

Competencies:

  • Builds & maintains effective working relationships with peers, team members & others
  • Extremely organized, flexible & self-motivated
  • Good communication (written and verbal)
  • Ability to work with cross-functional team in a high paced environment and is action oriented
  • Conflict resolution
  • Analytical resolution
  • Creative thinking

Computer Skills:

  • Microsoft Office Suite
  • SAP-B1
  • TimeTrax

Benefits:

  • Fuel Benefit
  • Mobile Allowance
  • Monthly OPD Allowance
  • Medical Insurance (IPD coverage)
  • Subsidized Lunch
  • Leave Encashment (18 days – casual and sick)
  • Earned Leave (14 days)
  • Special Leave (for exams, marriage, etc.)
  • Provident Fund
  • WPPF
  • Yearly Increment
  • Yearly Bonus
  • Life Insurance & EOBI

Job Type: Full-time

Pay: Up to Rs160,000.00 per month

Education:

  • Bachelor's (Required)

Experience:

  • Administration: 4 years (Preferred)
  • SAP ERP: 1 year (Preferred)

Work Location: In person

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