Admin Officer

2 weeks ago

Karachi, Sindh, Pakistan Shispare Full time 400,000 - 600,000 per year

We are seeking a proactive and detail-oriented Admin Officer to ensure the smooth functioning of office operations and administrative systems. This role requires strong organizational skills, attention to detail, and the ability to maintain proper check and balance over office resources, assets, and supplies. The Admin Officer will serve as the backbone of day-to-day operations, ensuring an efficient and disciplined working environment.

Key Responsibilities:

  • Oversee daily office operations and ensure smooth workflows.
  • Manage office supplies and stationery usage with proper check and balance to minimize wastage.
  • Monitor and ensure proper maintenance of office furniture, equipment, and other assets.
  • Supervise housekeeping staff to maintain cleanliness and order in the workplace.
  • Maintain vendor relationships for office maintenance, supplies, and repair services.
  • Keep accurate records of office assets, maintenance schedules, and inventories.
  • Coordinate repairs, servicing, and upkeep of office facilities.
  • Ensure security and safety protocols are followed in the office premises.
  • Organize and facilitate meetings, events, and travel arrangements.
  • Handle correspondence, documentation, and filing systems.
  • Act as the point of contact between management, employees, and vendors.
  • Ensure compliance with company policies, discipline, and workplace standards.

Requirements:

  • Bachelor's degree in Commerce, Business Administration, Public Administration, or a related field.
  • 2+ years of experience in administrative/office management roles.
  • Strong organizational and problem-solving skills.
  • Proficiency in MS Office and familiarity with office management software.
  • Excellent communication and interpersonal skills.
  • Ability to work independently, take initiative, and maintain confidentiality.

Key Competencies:

  • Strong attention to detail and accuracy.
  • Proactive and resourceful approach to problem-solving.
  • Good people management and supervision skills.
  • High sense of responsibility, discipline, and integrity.
  • Ability to manage multiple tasks under pressure.

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