Executive Assistant

4 days ago

Karachi, Sindh, Pakistan Horizon Tech Full time 900,000 - 1,200,000 per year

We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3 years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.

Must Haves

  • Proven experience working as an EA/PA for US-based companies.
  • Prior exposure to insurance comparison-related work.
  • Strong background in trade show bookings/coordination.
  • Experience managing office vehicle mileage and maintenance.
  • Ability to handle tasks for multiple businesses simultaneously.
  • Excellent written and verbal English (flawless communication required).
  • Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).
  • Strong organizational, time management, and multitasking skills.
  • High level of professionalism, confidentiality, and discretion.

Preferred Skills

  • Familiarity with US insurance policies and documentation.
  • Experience coordinating with international vendors.
  • Prior experience in a similar multi-business support role.

Responsibilities

  • Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.
  • Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.
  • Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.
  • Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.
  • Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.
  • Documentation & Records: Maintain accurate digital files, contracts, and records.
  • Vendor & Client Coordination: Communicate with internal and external stakeholders professionally and promptly.
  • Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.

Other Details

  • Job Location: Off Shahrah-e-Faisal, PECHS, Karach
  • Job Timings: Onsite, evening night shift following US EST.

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