Senior Administrative Assistant

2 weeks ago

Lahore, Punjab, Pakistan CureMD Full time 900,000 - 1,200,000 per year

Role Description

This is a full-time on-site role located in Lahore for a Senior Administrative Assistant at CureMD. The Senior Administrative Assistant will be responsible for providing executive administrative assistance, clerical support, and maintaining effective communication through phone etiquette. The role involves handling administrative tasks and ensuring smooth operations within the organization.

Key Responsibilities

Office Coordination

  • Manage executive and team calendars, meeting schedules, conference-room bookings, and complex domestic/international travel.
  • Prepare agendas, record minutes, circulate action items within the department, and track follow-through.
  • Oversee office-supply inventory and vendor relationships for equipment maintenance.

Document & Data Management

  • Draft, proofread, and format business correspondence, presentations, and reports.
  • Maintain secure digital and physical filing systems with version control.
  • Support data entry and spreadsheet maintenance for project tracking and expense reporting.

Finance & Procurement

  • Process purchase orders, vendor invoices, and employee expense claims in collaboration with Finance.
  • Monitor departmental budgets, highlight variances, and produce monthly summaries.

HR & On-boarding

  • Coordinate new-hire orientation, workspace setup, and IT access.
  • Maintain attendance records and manage leave adjustments of the admin team.
  • Arrange interview schedules and act as a liaison for candidates.

Events & Culture

  • Assist in planning town halls, milestone celebrations, and employee-engagement initiatives.

Compliance & SOPs

  • Keep administrative standard operating procedures current and participate in internal meetings and audits.

Required Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • 2–4 years' proven experience as an Administrative Assistant, Office Coordinator, or similar role, preferably in a technology company.
  • Exceptional written and verbal communication, interpersonal, and customer-service skills.
  • Superior organizational abilities, attention to detail, and the capacity to manage multiple priorities under tight deadlines.
  • Demonstrated discretion with confidential information and a proactive, problem-solving mindset.
  • Strong Communication Skills
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and organizational skills
  • Proficiency in Microsoft Office suite

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