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Admin Manager
3 weeks ago
Job Summary:
We are looking for a highly organized and strategic
Admin Manager
to oversee the daily business operations and administrative functions of our organization. This role requires a proactive leader with a strong operational background, solid administrative experience, and a proven track record in handling team or organizational
relocation projects
. The successful candidate will ensure the organization runs efficiently, effectively, and in alignment with our business goals.
Key Responsibilities:
Operations Management:
- Manage day-to-day operations to ensure efficiency and consistency across departments.
- Develop and enforce standard operating procedures (SOPs) and best practices.
- Monitor and analyze operational performance using KPIs and metrics.
- Implement process improvements to increase productivity and reduce costs.
- Manage budgets, resources, and procurement for operational needs.
- Oversee vendor relationships, contract negotiations, and third-party service management.
- Collaborate with leadership on long-term operational strategy and planning.
Administrative Oversight:
- Supervise administrative staff and ensure smooth office operations.
- Oversee facilities management, office supplies, and workplace services.
- Ensure proper documentation, records management, and compliance with legal and regulatory standards.
- Support HR-related administrative tasks, including onboarding, travel coordination, and attendance tracking.
- Coordinate internal and external meetings, communications, and documentation.
Relocation Experience:
- Lead or support office or team relocations, including planning, budgeting, logistics, and communication.
- Coordinate with vendors, real estate agents, and internal departments for smooth transitions.
- Ensure minimal disruption to business operations during relocation processes.
- Handle setup of new office infrastructure, utilities, licenses, and vendor services in new locations.
Qualifications:
- Bachelors degree in Business Administration, Operations Management, or a related field (Masters preferred).
- 5+ years of experience in operations and administrative management.
- Proven experience managing or supporting relocation projects.
- Strong leadership and interpersonal skills.
- Excellent planning, organizational, and problem-solving abilities.
- Proficiency in operations and admin tools (e.g., ERP systems, Microsoft Office, Google Workspace).
- High attention to detail, with the ability to manage multiple tasks and deadlines.
Preferred Skills:
- Experience in office or facility setup, especially during relocations.
- Familiarity with legal and compliance aspects of business administration.
- Lean Six Sigma certification or equivalent process improvement experience.
- Financial acumen and budget management skills.
