Manager Administration

JOB OBJECTIVE:

To provide the company with an efficient service regarding labour and safety, management, security of this establishment, and sanitation conditions of non-production areas and other issues pertaining to labour laws, ensuring that projected plans are met on time with maximum economy and efficiency.

FUNCTIONAL RESPONSIBILITIES:

1. To run the department under labour laws smoothly and administratively.
2. To administer qualities of leadership and management skills and ensure the highest degree of performance both qualitative and quantitative.
3. To monitor the description, policies, and procedures as laid down by the company by all reasonable legal means.
4. Maintain amicable relationships with staff and workmen and promote dignity of work.

GENERAL:

1. Make arrangements for a notice board to be fixed at the main entrance for the display of notices/circulars.
2. Attend the court of law on behalf of the management as required.
3. Preparation of monthly stationary requisition summary for different departments, including disbursement and storage.
4. SECURITY MATTERS:
   
   1. Supervise security staff on concerning matters.
   2. Keep an eye on all incoming and outgoing material records.
   3. Cross-check all gate registers.
   4. Arrange for the issuance of uniforms.
   5. Be responsible for the premises outside of the boundary wall.
5. Manage factory accounts efficiently (Canteen, O.T entertainment & sanitation) to provide better facilities regarding financial matters.
6. Submit daily imprest report summaries to the concerned department.
7. Handle matters pertaining to the companies ordinance and other laws applicable to this industry, for preventive measures based on laws/rules.
8. Arrange transportation for staff through contract/company vehicles and goods through loading vehicles.
9. Arrange photocopies for different sections.
10. Maintain custody of the legal and corporate documents of the company.

EXTERNAL DEALING (DIRECT MANAGEMENT):

1. Contact foreign agencies as per requirement, including labour affairs. The list of various agencies includes:
   
   1. Karachi Water & Sewerage Board.
   2. Karachi Municipal Corporation (City Govt) for manufacturing of trade licenses.
   3. Karachi Development Authority.
   4. Landhi Association of Trade & Industry.
   5. Employer Federation of Pakistan.
   6. Karachi Electric Supply Corporation.
   7. Pakistan Telecommunication Ltd.
   8. Sui Southern Gas Company.
   9. Sindh Employees Social Security Institution.
   10. Employees Old Age Benefits Institution.
   11. Joint Director of Labour Directorate Labour Welfare.
   12. Sindh Worker Welfare Board.
   13. Civil Defense.
   14. Sindh Police (Sharafi Goth Police Station).

CANTEEN:

1. Ensure the service of meals to employees during lunch and tea breaks.
2. Ensure the purchase of daily grocery items and stock.
3. Manage/Examine Canteen facilities with details as follows:
   
   1. Daily purchasing of food items at the right price and time.
   2. Responsible for proper cooking through cooking staff.
   3. Be present during meal distribution to workers and staff.
   4. Ensure daily cleaning and maintenance of the canteen and kitchen.

TRANSPORTATION:

1. Contract Vehicle:
   
   1. Prepare contracts and agreements on behalf of the management.
   2. Monitor punctuality of contract vans.
   3. Focus on scheduling employees entitled to van privileges.
   4. Coordinate with Finance department for timely payments to contractors.
   5. Negotiate with contractors for any emerging issues.
   6. Check the condition of contract vans to ensure they are well maintained.
2. Opal Staff Van:
   
   1. Monitor/check the condition of the van.
   2. Watch arrival timings of van staff and investigate delays.
   3. Update details on incoming and outgoing van information.
3. Loading Vehicle:
   
   1. Arrange for diesel.
   2. Coordinate with drivers for vehicle issues.
   3. Stay updated on vehicle maintenance issues.
   4. Schedule oil changes.
   5. Check outgoing material and meter readings of the vehicle.
4. Executive Vehicles:
   
   1. Ensure washing and cleaning of Executive's vehicles.
   2. Ensure proper parking of cars.

WATER MANAGEMENT:

1. Tanker:
   
   1. Monitor water levels in the underground tank.
   2. Forecast water requirements.
   3. Coordinate with water suppliers for tanker demands.
   4. Ensure proper water supply.
   5. Coordinate with Finance Dept for payments to water suppliers.
2. Pumping Well:
   
   1. Monitor the pumping requirements for the demanded water level.

ATTENDANCE:

1. Take daily attendance of workers at the rear gate, maintaining records of attendance and late arrivals.

TELEPHONE & MAIL:

1. Dispatch outgoing mail through courier daily and maintain proper records.
2. Submit incoming mail and outgoing letters to MD/CEO and Director/Chief Operating Officer.
3. Receive incoming mail and maintain a register of received mail.

HOUSE KEEPING:

1. Supervise complete sanitation of the head office block, front area, and plant area with housekeeping staff.
2. Schedule tasks/responsibilities of sweepers.
3. Plan schedules for extra duties on holidays as required.
4. Prepare budgets for housekeeping materials.
5. Oversee all materials related to housekeeping and their disbursement.

Information Technology and Services - Karachi, Pakistan