
Executive Assistant
2 weeks ago
About Lumida:
Lumida is a New York-based, venture-backed, AI-driven wealth management startup at the intersection of finance and cutting-edge technology. We are revolutionizing wealth management using AI, automation, and high-performance engineering to serve high-net-worth clients. If you're passionate about pushing boundaries, join us in shaping the future of wealth management.
Role Description:
Lumida Wealth is looking for a highly organized, detail-oriented Executive Assistant & Operations Coordinator to manage executive emails, task lists, scheduling, and administrative workflows. This role is perfect for someone who thrives in fast-paced environments, has excellent English communication skills, and possesses a proactive problem-solving mindset. You will work closely with the leadership team, ensuring smooth day-to-day operations, professional email handling, and structured task management.
If you have exceptional organizational skills, a strong grasp of professional business communication, and a passion for efficiency, this role is for you
Key Responsibilities:
- Inbox & Email Management:
- Draft, filter, and professionally respond to emails on behalf of executives
- Ensure structured inbox management with prompt follow-ups
- Maintain confidentiality and discretion in all communications
- Task & Workflow Management:
- Organize and track to-dos for the leadership team
- Manage schedules, set priorities, and ensure deadlines are met
- Use tools like Notion, Asana, Trello, and Google Sheets to optimize workflows
- Operations & Administrative Support:
- Coordinate meetings, prepare reports, and handle essential documentation
- Create structured processes to optimize executive productivity
- Assist in research, project tracking, and high-priority administrative tasks
- Process Optimization & Efficiency:
- Identify bottlenecks and implement better workflows
- Maintain internal documentation and SOPs for operational excellence
- Research and integrate new tools to enhance productivity
Requirements:
- Flawless English Communication (Written & Spoken) – You must write, structure, and communicate professionally
- Highly Organized & Detail-Oriented – Ability to track multiple tasks efficiently without missing deadlines
- Proactive & Self-Driven – You anticipate needs before they arise
- Strong Business Email Writing Skills – Capable of drafting executive-level emails with professionalism
- Experience with Project & Task Management Tools – Asana, Trello, Notion, Google Workspace
- Ability to Prioritize & Multitask – Manage multiple tasks with high efficiency
- Tech-Savvy & Quick Learner – Comfortable adapting to new software & tools
Qualifications:
- Experience: 3+ years of experience in executive assistance, operations coordination, or administrative management
- Bachelor's degree in Business Administration, Management, or a related field preferred
- Prior experience handling executive emails, calendars, and workflows
- Knowledge of productivity tools and process automation is a plus
- Proven ability to multitask, manage priorities, and maintain confidentiality
- A proactive mindset with attention to detail in a fast-paced environment
Why Join Lumida?
- Be part of a dynamic and innovative company at the cutting edge of the crypto industry.
- Work with a passionate and talented team dedicated to transforming finance.
- Opportunities for professional growth and development.
- Competitive salary, equity, and benefits package.
At Lumida, you will join a team that values the holistic growth of both clients and employees. We offer an environment conducive to continuous learning, intellectual development, and impactful community engagement, all built on a foundation of exceptional investment expertise.
Interested? Attempt our screening test to apply. Link: https://app.testgorilla.com/s/07beqb4m
Seniority levelMid-Senior level
Employment typeFull-time
Job functionManagement and Manufacturing
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