Administrative Assistant

4 weeks ago

Islamabad, Islamabad, Pakistan Ideas One Full time

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The Administrative Assistant will support daily office operations, handle documentation, manage communication, and assist multiple departments with clerical and coordination tasks. This role is key to ensuring smooth workflow, timely communication, and organised data handling across the organisation.

The Administrative Assistant will support daily office operations, handle documentation, manage communication, and assist multiple departments with clerical and coordination tasks. This role is key to ensuring smooth workflow, timely communication, and organised data handling across the organisation.

Key ResponsibilitiesOffice Support & Coordination
  • Manage office filing systems (digital and physical)
  • Handle day-to-day administrative tasks including data entry, photocopying, and scanning
  • Prepare and maintain office records, reports, and forms
Communication Handling
  • Answer phone calls, emails, and walk-in inquiries
  • Draft internal and external correspondence when needed
  • Route messages and documents accurately to the concerned departments
Scheduling & Meetings
  • Assist in scheduling meetings, appointments, and event coordination
  • Prepare meeting agendas, minutes, and follow-ups
  • Maintain office calendar and task deadlines
Supplies & Logistics
  • Manage office inventory and order supplies as needed
  • Coordinate with vendors, couriers, and service providers
  • Ensure the front desk or common areas remain organised and presentable
Skills & Requirements
  • Bachelor's degree in a relevant field
  • Proficient in MS Office (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Strong organisational and multitasking abilities
  • Positive attitude, team spirit, and attention to detail
  • Basic knowledge of document formatting and office management tools
Performance Indicators (KPIs)
  • Timeliness and accuracy of documentation
  • Internal department satisfaction and support efficiency
  • Task and meeting coordination effectiveness
  • Neatness and organisation of admin functions
Note:

We welcome applicants who are organised, proactive, and eager to contribute to a fast-paced team. This is a vital role with growth potential for those seeking long-term administrative or office management careers.

This is a full-time, on-site role based in B-17, Multi Gardens, Islamabad.

Only candidates who can conveniently commute to B-17 are encouraged to apply.

Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative

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