
Administrative Assistant
4 weeks ago
As an Administrative Assistant, you will be responsible for a diverse range of tasks, mainly:
- Efficiently managing front desk operations.
- Setup and provide logistical support for meetings, appointments & video calls for Senior Management.
- Maintaining accurate attendance records for head office Admin staff, both manually and electronically, and providing weekly reports to department head.
- Handling incoming and outgoing mail and courier deliveries, ensuring timely distribution and maintaining detailed records.
- Providing administrative support to GMs and Directors.
- Liaise between Senior Management & Company employees.
- Manage projects and organize events as required.
- Supervise office maintenance & cleaning.
- Manage Company vehicle fleet. Oversee maintenance and insurance processes.
- Coordinate travel arrangements, including flights, accommodation, itineraries & visas for all Senior Management.
- Assist with document preparation & editing, information management and minute taking as required.
- All procurement related to office supplies, cleaning supplies, kitchen supplies etc.
Qualifications:
To excel in this role, you should possess:
- Minimum of Bachelors preferred.
- 3-5 years of experience in same role, with proficiency in operating PABX systems.
- Experience in business-related travel arrangements and administrative support.
- Familiarity with utility agencies and correspondence with vendors.
- Knowledge of office security, maintenance, and vehicle insurance processes.
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