Assistant Director Administration

4 weeks ago

Islamabad, Islamabad, Pakistan National University of Sciences and Technology (NUST) Full time
Job Description

Qualification & Experience:
  • A master's degree from a well reputed university in Management or Public Administration, with 5 to 10 years of experience in an administrative staff position in a relevant field.

Key Responsibilities
  • Assist DD Admin in all HR and Admin matters of employees in coordination with HR Dte
  • Compliance with university rules and regulations
  • Manage daily attendance & discipline
  • To ensure maintenance of the building, classrooms, seminar hall, lecturer hall and all office, in coordination with Works Dte and Admin Dtes.
  • All administrative activities of the Institution in coordination with Main Office, Principal, DD Adm and HoD's, including student functions, seminars, workshops and events.
  • Processing of all Medical cases of faculty, officers and NG Staff.
  • Administrative Assist in all activities of societies and clubs.
  • Process all NUST accommodation cases of Faculty, Officers and NG Staff and assist during Handing/ taking over of accommodation and repair/maintenance.
  • Provision of transport service to faculty, support staff and students and institution's guests
  • To ensure maintenance / repairs /procurements of furniture and other items held on charge of School.
  • Coordinate and conduct annual stock taking (store section only).
  • Arrange and assist in all official dinners / Lunch's / other Refreshment in coordination with NUST Mess.
  • Assist in arrangements for official guests (including boarding & lodging).
  • Timely provision of the officers to new faculty and officers, in coordination with departments head.
  • Assist in all sports and Extra-curricular activities at the institution.
  • Oversee and monitor code of conduct and dress code policy of students.
  • Keep the DD Adm / Principal adequately and regularly informed about all administrative matters.
  • Perform any other duty as assigned by the Competent Authority.

Knowlege/Skills/Abilities
  • Preference will be given to the individuals qualified in administration courses OR Retired Maj or equivalent from Armed Forces having requisite qualification/experience

Terms And Conditions
  • Candidates are required to attach scanned copies of their documents (Academics /Professional).
  • Last education certificate/degree must be attested/verified by HEC.

Candidates may be considered ineligible for the post due to any of the following reasons:
  • 3rd Div in academic career / weak academic profile.
  • NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.
  • In process of pursuing a required degree.
  • Medically unfit.
  • Only selected candidates will be contacted and issued offer letter.
  • Candidates serving in Govt departments, Armed forces may apply after seeking NOC from their respective parent department / organizations.
  • Late / incomplete applications will be ignored.
  • Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.
  • NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time.
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