Supervisor, Information

4 weeks ago

Karachi, Sindh, Pakistan Aga Khan University Full time
EntityLocationIntroduction

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists, and has campuses, programs, and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities

You will be responsible to: 

  • Perform data analysis and prepare reports and presentations, as and when needed. 
  • Review all FMD (Facilities Management Division) contracts and agreements, and maintain the contracts data in the Computerized Maintenance Management System (HxGN EAM). 
  • Coordinate with AKU users and internal customers for collection of CQI (Continuous Quality Improvement Survey) forms on a timely basis and preparation of monthly CQI reports. 
  • Coordinate and schedule divisional meetings (DHM, MRC and CQI meetings) as per the pre-assigned schedule.
  • Prepare and circulate minutes of all divisional meetings with the meeting participants.
  • Mange & disburse petty cash funds & prepare petty cash statements of FMD with financial procedures of the institution. 
  • Cost charging of FMD financials including contract related ROP's, petty cash statements, PR cost and any other financial document. 
  • Able to log complaints through EAM (Enterprise Asset Management) & provide support to all internal customers and Facilities Management users, if required. 
  • Any other assignment given on need basis.
Requirements

Eligibility Criteria / Requirements: 

  • Graduate, preferably Bachelors in Engineering. 
  • Minimum 3 years of relevant experience in similar capacity. 
  • Advance data analytical and presentation skills. 
  • Proficiency in the use of computer applications, especially MS Excel, MS PowerPoint. 
  • Basic knowledge of Computerized Maintenance Management System (HxGN EAM) and PeopleSoft. 
  • Good interpersonal and communication skills both in English & Urdu. 
  • Accounting skills for cash management and handling. 
  • Basic document reviewing skills. 
To Apply

Please send your detailed CV to human.resources@aku.edu and mention the position number " 10000514 " in the subject line. Only shortlisted candidates will be contacted.

Comprehensive employment reference checks will be conducted.

Applications should be submitted latest by September 20, 2024

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