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Admin Assistant
4 weeks ago
Manage and organize calendars, appointments, and meetings for agents and models.
Handle email correspondence and phone calls in a professional and timely manner.
Coordinate and manage travel arrangements for models and agents, including flights, hotels, and transportation.
Prepare and edit documents, reports, and presentations related to model bookings, contracts, and industry trends.
Maintain and update databases and contact lists for models, clients, and industry professionals.
Conduct research and compile data to support various projects and client inquiries.
Assist with social media management, including scheduling posts and engaging with followers, to promote models and company initiatives.
Handle confidential information with the utmost discretion.
Perform other administrative tasks as needed to ensure the smooth functioning of the agency.
ResponsibilitiesThese items are described under the Job Description section above and include coordinating calendars, communications, travel, document preparation, data maintenance, research support, social media assistance, and general administrative duties to ensure efficient agency operations.
QualificationsPrevious administrative experience, preferably within the modeling or entertainment industry.
Strong organizational and time management skills with the ability to prioritize and multitask effectively in a fast-paced environment.
Excellent written and verbal communication skills, with a professional and polished demeanor.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Familiarity with online calendars, scheduling platforms, and communication tools like Zoom or Slack.
Strong attention to detail and accuracy.
Ability to work independently with minimal supervision and demonstrate initiative.
Interest in fashion blogs, photographers, and top models is a plus.
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