Support Officer to Senior Manager

9 hours ago

Rawalpindi Cantonment, Pakistan beBeeAdministration Full time 2,400,000 - 3,200,000
Chief of Staff to Executive Leader

We are seeking a highly skilled and organized individual to support our executive leader in their daily operations, providing exceptional coordination and administration.

  • Manage the executive's schedule, setting appointments and meetings as necessary, ensuring seamless execution and efficient use of time.
  • Communicate effectively with internal teams and external organizations, facilitating productive relationships and collaborations.
  • Maintain accurate records and files, guaranteeing swift access to relevant information and enabling data-driven decision making.
  • Correspond on behalf of the executive, drafting official letters and responses, conveying key messages and maintaining a professional image.
  • Prepare minutes and take notes during meetings, summarizing key points and action items for follow-up.
  • Handle incoming calls and messages efficiently, addressing queries and concerns in a timely and courteous manner.
  • Arrange official events and meetings, ensuring timely execution and meticulous attention to detail.
  • Draft and disseminate information as needed, utilizing clear and concise language to convey complex ideas.
  • Oversee the calendar of meetings and ensure smooth coordination, minimizing conflicts and optimizing productivity.
  • Review, prioritize, and respond to emails in a timely manner, providing prompt and effective communication.
Requirements:
  • Pleasant personality with exceptional communication skills (oral and written), enabling strong relationships and effective collaboration.
  • Fluent English language proficiency (spoken and written), facilitating clear and concise communication.
  • Excellent organizational and management abilities, with a focus on multitasking and team organization, ensuring seamless execution and efficient use of resources.

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