Senior Administrative Assistant
1 week ago
The Executive Coordinator will provide high-level administrative support to the Director, managing a diverse range of tasks with precision and discretion. This role requires an exceptionally well-presented individual with strong organizational skills, excellent communication abilities, and a thorough understanding of various software applications.
Key Responsibilities:- Administrative Support: Manage the Director's schedule, including meetings, appointments, and travel arrangements. Ensure all commitments are efficiently coordinated and executed.
- Task Management: Handle a variety of tasks and projects as specified by the Director, ensuring timely and accurate completion.
- Communication: Serve as the primary point of contact between the Director and internal/external stakeholders. Prepare and edit correspondence, reports, and presentations.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
- Document Management: Maintain and organize files, records, and documentation with meticulous attention to detail and confidentiality.
- Software Familiarity: Utilize various software tools to support administrative tasks, including but not limited to email, calendaring, and project management applications.
- Presentation: Maintain a professional appearance and demeanor, representing the Director and the organization in a polished and respectful manner.
- Experience: 2-3 years of experience or fresh graduates can also apply.
- Education: Minimum Bachelor's degree
- Software Skills: Proficiency in software applications used in administrative tasks. Familiarity with industry-standard tools is highly desirable.
- Organizational Skills: Exceptional organizational and multitasking abilities with a keen eye for detail.
- Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
- Professionalism: A presentable and professional demeanor with the ability to handle sensitive information confidentially.
- Adaptability: Ability to work independently and as part of a team, adapting to changing priorities and tasks. The ideal candidate should be comfortable traveling both within and outside their region without difficulty.
- Problem-Solving: Strong problem-solving skills with a proactive and solution-oriented approach.
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