Pakistan Administrative Project Coordinator

10 hours ago

Islamabad, Islamabad, Pakistan beBeeAdministrative Full time 900,000 - 1,100,000
Pakistan Administrative Specialist

The Role:

  1. Office Setup and Operations Management
  • Lead the search, evaluation, and selection of suitable office premises based on company requirements, location strategy, and local regulations.
  • Manage the entire office setup process: planning, budgeting, vendor selection, procurement, timeline management, quality control, and handover.
  • Negotiate effectively with local landlords, vendors, and service providers to ensure a smooth transition.
  • Ensure compliance with local regulations and permits related to office setup and operation.
  1. Administrative Operations and Office Management
  • Establish and manage day-to-day office administrative functions after setup completion.
  • Oversee facilities management: maintenance, cleaning, security, utilities, supplies, and equipment.
  • Implement and manage office policies, procedures, and filing systems to maintain efficiency and productivity.
  • Manage office expenses efficiently and effectively.
  1. Reception and Guest Relations
  • Serve as the primary point of contact for office visitors, ensuring a professional and welcoming reception experience.
  • Manage meeting room bookings and setup to ensure seamless execution.
  • Coordinate guest logistics (e.g., refreshments, local transportation) as needed to provide exceptional support.
  1. Vendor and Stakeholder Management
  • Source, negotiate with, and manage relationships with local vendors (IT, furniture, supplies, couriers, catering, etc.) to optimize costs and services.
  • Act as the key liaison between the Pakistan office and headquarters/other teams, ensuring smooth communication and collaboration.
  • Coordinate effectively with internal stakeholders (e.g., IT, HR, Finance) for office needs and requirements.
  1. Communication and Reporting
  • Provide clear, structured, and timely progress reports on the office setup project and ongoing operations to stakeholders.
  • Communicate proactively and effectively with management and team members to address concerns and drive success.
  • Demonstrate strong cross-team communication skills to foster a collaborative environment.

Requirements:

  • Pakistani national residing in Islamabad with in-depth local knowledge.
  • Demonstrated ability to plan, execute, manage budgets/timelines, and deliver complex projects successfully.
  • Fluent in Urdu and English (written and spoken). Chinese is an asset. Must be articulate, proactive, responsive, and possess excellent negotiation and relationship-building abilities.

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