High-Level Real Estate Assistant

1 week ago

North Nazimabad Town, Pakistan beBee Careers Full time
Real Estate Operations Coordinator

This role is ideal for a highly organized and detail-oriented individual who can effectively manage the day-to-day operations of a fast-paced real estate business.

You will be responsible for coordinating listing materials, tracking timelines, and ensuring accurate MLS entry. Additionally, you will support property launch campaigns, monitor contract-to-close timelines, and coordinate with clients, attorneys, lenders, and cooperating agents.

The successful candidate will have 3+ years of experience in real estate operations or related field, a solid understanding of the real estate process, and proficiency in tools like Google Workspace, Docusign, Canva, Follow Up Boss, and MLS systems.

We are seeking a self-directed, resourceful, and proactive individual who can solve problems before they grow. You will be part of a team that values professionalism, teamwork, and attention to detail.

  • Schedule: Full-time, in-office (Downtown Wheaton); one WFH day may be available after an introductory period
  • Benefits: PTO, bonus potential, and long-term growth opportunities
ResponsibilitiesListing Coordination
  • Prepare and organize listing materials, disclosures, marketing content, and signage
  • Schedule vendors and track listing timelines
  • Ensure accurate MLS entry and listing quality across all platforms
  • Support property launch campaigns through checklist execution and content coordination
Transaction Oversight
  • Monitor contract-to-close timelines and coordinate with clients, attorneys, lenders, and cooperating agents
  • Track key deadlines and ensure compliance documents are collected and filed
  • Keep clients informed with proactive updates and professional communication
Operational Support
  • Maintain and improve internal systems, SOPs, and workflows
  • Organize and update the CRM and contact database
  • Manage recurring tasks, inboxes, calendars, and scheduling tools
  • Collaborate with leadership to streamline team functionality and reduce friction
Client Experience & Relationship Building
  • Coordinate closing gifts, event invites, review requests, and follow-ups
  • Support branded outreach, including newsletters, mailers, and appreciation campaigns
  • Help organize events, pop-bys, and client touches that build long-term loyalty
Light Marketing & Brand Tasks
  • Assist with posting or scheduling content across social platforms
  • Help prepare visual assets and coordinate with our media team as needed
  • Contribute to brand consistency and campaign execution

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