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Executive Assistant

2 weeks ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

Job Description:

  • Job Title: Administrative Support Specialist

Job Summary: We are seeking an organized and detail-oriented administrative support specialist to assist our executive team. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite and Google Workspace, and have experience with video conferencing tools.

Key Responsibilities:

  1. Executive Support: Manage the executive's schedule, appointments, and travel plans; prepare meeting materials, briefing documents, and minutes; handle confidential documents and maintain discretion.
  2. Phone & Call Management: Man the company phone, answer calls professionally, direct inquiries appropriately; act as a primary point of contact for internal and external stakeholders via phone and video; facilitate communication between the executive, team members, clients, and media contacts; coordinate logistics for meetings, media engagements, and public appearances.
  3. Communication & Public Relations: Draft, edit, and manage external and internal communications, including emails; support public relations efforts such as press outreach, media coordination, and brand positioning; assist with content for presentations and interviews.

Required Skills and Qualifications:

  • Organizational Skills: Excellent organizational skills to prioritize tasks and manage multiple projects simultaneously.
  • Quick Thinking and Adaptability: Quick thinking and adaptability to respond to changing situations and priorities.
  • Proficiency in Microsoft Office Suite: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Proficiency in Google Workspace: Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail).
  • Experience with Video Conferencing Tools: Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet).

Prior Experience: Prior experience as an executive assistant is required.

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Administrative

Industries: Outsourcing and Offshoring Consulting