Document Control Coordinator

3 days ago

Karachi, Sindh, Pakistan beBee Careers Full time
Document Control Coordinator

The Document Control Coordinator is responsible for coordinating and managing the document control system, ensuring that projects are well-documented and efficiently managed.

Main Objectives:
  • Document Control Excellence
    • Ensures that all project-related documents are accurately filed, tracked, and retrieved in a timely manner.
    • Implements efficient document management processes to minimize paperwork and optimize document access.
    • Maintains accurate records of document revisions and approvals.
    • Ensures strict compliance with regulatory requirements, internal policies, and ISO standards.
  • Digital Document Solutions
    • Administers and optimizes document management systems (e.g., SharePoint, Aconex, Procore) for real-time access and seamless collaboration.
    • Develops user guidelines and ensures employees are well-versed in document management best practices.
    • Implement access control measures to safeguard confidential and sensitive documents.
  • Documentation Quality & Timeliness
    • Assists in preparing accurate and complete documentation, ensuring timely delivery of project reports and compliance documents.
    • Reviews and updates documentation to reflect the latest policies and process changes.
  • Training & Development
    • Conducts regular training sessions for staff to ensure compliance with document control procedures.
    • Provides guidance on document management software and tools to enhance efficiency across departments.
  • Project Coordination & Compliance
    • Effectively coordinates multiple tasks while ensuring all document-related deadlines are met.
    • Acts as a liaison between project management teams and document control functions to enhance coordination.
  • Secure Storage & Continuous Improvement
    • Maintains secure, well-organized archives for project documents, ensuring future accessibility.
    • Conducts periodic audits to assess document control effectiveness and identifies areas for improvement.
    • Recommends and implements process enhancements to optimize document control workflows.

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