Operations Coordinator

21 hours ago

Lahore, Punjab, Pakistan beBeeAdministrative Full time

Job Purpose

This role provides comprehensive administrative support to the Dean of School of Education.

The job involves managing the operations of the Dean's Office, ensuring effective communication and coordination across departments and external stakeholders.

It also requires supporting academic, research, and programme-related initiatives.

Key Responsibilities:

  • Coordinate meetings and streamline processes for the School as directed by the Dean.
  • Development of reports, policy documents, and concept notes.
  • Manage the Dean's weekly and monthly calendar including development of termly, monthly and weekly agendas.
  • Maintain official email and communication for the Dean and design templates for strategic documents and publications.
  • Liaise with School offices to ensure targets are met.
  • Prepare the Dean for meetings by providing her with all relevant material and drafting meeting notes for review by the Dean and other concerned stakeholders.
  • Take meeting minutes, follow up and coordinate with participants for necessary action steps for each meeting.

External Strategic Engagements:

  • Coordinate meetings and project deadlines with external stakeholders in Pakistan and abroad.
  • Organise, attend and participate in stakeholder meetings.
  • Assist in the planning of policy roundtables, research panels, and visits by international delegations and faculty.

Research Support:

  • Assist the Dean in her on-going research project by providing content writing, drafting policy briefs, researching for relevant information.
  • Help the Dean in applying for external grants by preparing grant proposals, EOI, RFP documents as required.

Programme Support:

  • Support and coordinate during the faculty hiring cycle including the development of recruitment strategies, advertising positions in local and international markets, compiling applications and file reviews and coordination with search committee.
  • Maintain confidentiality of all records and information.

Required Skills:

  • Strong writing skills (a writing sample may be requested from shortlisted candidates)
  • MS Office (Word, Excel, PowerPoint, Outlook)
  • Business communication skills
  • Time management and organisational skills (ability to prioritise tasks)
  • Ability to multi-task.
  • Analysis
  • Ability to work under tight deadlines and pressure.
  • Excellent project management skills, and strong attention to detail.
  • Negotiation skills

Behavioural Requirements:

  • Punctuality
  • Strategic thinking and foresight
  • Teamwork and collaboration

Qualifications:

Bachelor's degree or Master's degree from a recognised institution.

Experience:

1-3 years of relevant work experience.

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