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Administrative Services Coordinator

3 weeks ago

Karachi, Sindh, Pakistan beBee Careers Full time

Role Description:

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The Administrative Services Coordinator is a key member of our team, responsible for providing administrative support to the office principal and coordinating the day-to-day activities of the office.

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Key Responsibilities:

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  • Provide administrative support to the office principal, including preparing correspondence, reports, and presentations;">
  • Coordinate the day-to-day activities of the office, including scheduling appointments and meetings, and managing office supplies;">
  • Supervise the work of employees in supporting roles, including assigning workload and monitoring employee performance;">
  • Oversee and facilitate resources management and administration procedures and documentation for the principal;">
  • Prepare non-routine letters and/or reports, as required;">
  • Serve as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office;">
  • Organize and facilitate meetings, conferences, and other special events;">
  • Coordinate the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public;">
  • Oversee the operation of office accounts, and plan and monitor expenditures;">
  • Provide and/or oversee provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support;">
  • Assist in the coordination, supervision, and completion of special projects;">
  • Perform miscellaneous job-related duties as assigned.">
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Requirements:

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  • High school diploma or equivalent required; Bachelor's degree preferred;">
  • Minimum 2 years' experience in an administrative role, preferably in an academic setting;">
  • Excellent communication and interpersonal skills;">
  • Able to work under pressure and as part of a team;">
  • Strong organizational and time management skills;">
  • Ability to maintain confidentiality and handle sensitive information.">
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Working Conditions:

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The successful candidate will work in a fast-paced office environment with multiple deadlines and priorities.