Administrative and Financial Coordinator

19 hours ago

Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Summary:

This role involves providing administrative, financial, and human resource support to a project team. The successful candidate will assist in routine accounting tasks, ensure smooth processing of payments, maintain and archive records in compliance with IUCN policies and procedures.

Key Responsibilities:
  • Assist in event management, ensuring smooth logistics and coordination of project-related events.
  • Provide support in office documentation, ensuring all documents comply with standard policies and guidelines.
  • Maintain office premises, ensuring they are well-organized, clean, and conducive to a productive working environment.
  • Manage administrative functions, establishing internal systems and controls, and ensuring smooth day-to-day office operations.
  • Ensure the safety and security of office supplies, materials, equipment, and physical facilities.
Financial Support:
  • Receive invoices from suppliers, review them, and initiate payment requests promptly in accordance with project requirements.
  • Maintain accurate financial records related to the Wildlife and Parks Survey Project, ensuring all transactions are recorded in a timely manner.
  • Prepare journal vouchers and post them on a bi-weekly basis, ensuring financial accuracy and compliance with IUCN's policies and procedures.
  • Ensure compliance with IUCN's Internal Control System (ICS), maintaining all financial records in accordance with IUCN's standards.
General Support:
  • Offer general administrative and clerical support as needed, ensuring smooth operations and coordination among team members.
  • Perform any other tasks assigned by the Supervisor.
Requirements:
  • Bachelor's degree in Business Administration (finance, HR, General Administration).
  • Minimum 1-2 years of working experience in administration and financial management.
  • Proficiency in MS Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Ability to work under pressure and deliver results.
  • Strong communication and interpersonal skills.
  • Ability to work in field conditions and participate in field activities (where required) in rugged, mountainous, or remote terrains.

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