Senior Administrative Coordinator

2 days ago


Karachi, Sindh, Pakistan Octdaily Full time
Job Summary

We are seeking a highly skilled Senior Administrative Coordinator to join our team at Octdaily. As an executive assistant, you will provide comprehensive administrative support to our executives, ensuring seamless day-to-day operations.

Key Responsibilities
  • Calendar Management: Schedule appointments, meetings, and travel arrangements for executives, anticipating and resolving scheduling conflicts.
  • Communication Management: Manage incoming and outgoing communications, including phone calls, emails, and written correspondence, prioritizing messages and responding on behalf of the executive when necessary.
  • Document Preparation: Draft, edit, and proofread documents, presentations, and reports for the executive, maintaining accuracy and consistency with company standards.
  • Information Management: Organize and maintain files, records, and databases, ensuring confidentiality and discretion when handling sensitive information.
  • Meeting Coordination: Arrange logistics for meetings, including room booking, agenda preparation, and distribution of materials, attending meetings as required and following up on action items.
  • Travel Coordination: Plan and coordinate travel itineraries, aligning with executive's schedule and preferences.
  • Relationship Management: Build and maintain positive relationships with internal and external stakeholders, serving as a liaison between the executive and other departments or individuals.
  • Expense Management: Track and reconcile expenses, prepare expense reports, and process invoices in a timely manner, monitoring budgetary expenditures and identifying cost-saving opportunities.
Requirements
  • Proven experience as an executive assistant or similar role, preferably supporting senior executives or management personnel.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and multitask effectively.
  • Strong communication skills, both verbal and written, with a professional and diplomatic demeanor.
  • Proficiency in office productivity software (e.g., Microsoft Office suite) and familiarity with administrative tools and systems.
  • Discretion and confidentiality in handling sensitive information and maintaining professional ethics.
  • Ability to work independently with minimal supervision and collaborate effectively within a team.


  • Karachi, Sindh, Pakistan Icap Full time

    The Secretariat team at Icap relies on skilled administrative professionals to provide essential support services to senior personnel. As an Administrative Coordinator, you will be responsible for providing administrative assistance and coordination services to senior staff members.Your primary role will involve supporting day-to-day tasks and operational...


  • Karachi, Sindh, Pakistan University of Haripur Full time

    The University of Haripur is seeking a highly skilled Administrative Coordinator to join their team. As an Administrative Coordinator, you will play a crucial role in supporting the day-to-day operations of the university.Job Description:This role involves coordinating various administrative tasks, ensuring seamless execution and adherence to deadlines. You...


  • Karachi, Sindh, Pakistan Shapes Health Studio Full time

    Job DescriptionThe Deputy Manager Operations will be responsible for overseeing the administrative functions of all departments at Shapes Health Studio. This role requires a strong leader who can develop and implement efficient administrative processes, direct and manage staff, and manage facilities functions.Key ResponsibilitiesDevelop and Implement...


  • Karachi, Sindh, Pakistan UOH Full time

    Administrative Support at University Of Central Punjab UCPWe are seeking an organized and detail-oriented Administrative Coordinator to join our administrative team. The successful candidate will provide administrative support to our staff, manage day-to-day operations, and maintain accurate records.The ideal candidate will have excellent communication and...


  • Karachi, Sindh, Pakistan NAKHLAH Full time

    **About the Role:**We are seeking an experienced and skilled professional to fill the position of Senior Administrator Operations. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our institution.In this role, you will be responsible for coordinating operational and administrative matters...


  • Karachi, Sindh, Pakistan HRSI Full time

    We are looking for a Senior Manager Administration for a reputable school based in Karachi.Bachelor / Masters in any discipline with 5 to 10 years of relevant experience in managing administration of a large employee base at a well-known / large-sized organization.Job SpecificationHe / She will be reporting to the Regional Director.Responsible for complete...

  • Administrative Lead

    2 weeks ago


    Karachi, Sindh, Pakistan Katib Dot PK Full time

    Job OverviewKatib Dot PK is seeking an experienced Administrative Lead to oversee and manage the administrative functions of the organization. This role requires a strong understanding of administrative procedures and the ability to effectively manage and coordinate with the administrative team.Main Responsibilities:Manage and oversee day-to-day...


  • Karachi, Sindh, Pakistan Solar Ventures Pakistan Full time

    Solar Ventures Pakistan is looking for a highly skilled Administrative Assistant to provide top-notch support to our CEO and senior leaders. The ideal candidate will possess excellent communication and interpersonal skills, and be able to handle multiple tasks and responsibilities simultaneously.Key Responsibilities:Provide administrative support to the CEO...


  • Karachi, Sindh, Pakistan Aga Khan University Full time

    Job Title: Senior Research CoordinatorAbout the Role:The Aga Khan University is seeking a highly skilled and experienced Senior Research Coordinator to join our team. As a key member of our research department, you will be responsible for coordinating and implementing research projects from planning to execution.Key Responsibilities:Plan, implement and...


  • Karachi, Sindh, Pakistan The Citizen Foundation Full time

    The Citizen Foundation seeks a Senior Financial Administrator to manage disbursements, ensuring timely processing of payments to contractors, suppliers, and departments. Key responsibilities include:Processing payments accurately and efficiently.Closing advances on time.Recording expenses correctly under relevant heads/projects.Preparing reports and analysis...


  • Karachi, Sindh, Pakistan Ermine Full time

    Key ResponsibilitiesThis Senior Operations Coordinator role involves overseeing refurbishment work and supporting the Nonacademic Director.Candidates should be well-organised, able to type intelligible English, and familiar with vendors of various equipment.The ideal candidate will have experience in school administration and be able to travel within Karachi...


  • Karachi, Sindh, Pakistan Technology Upgradation And Skill Development Company Full time

    Job Description:We are looking for an experienced Senior Project Coordinator to join our team at the Technology Upgradation And Skill Development Company. As a key member of our project team, you will be responsible for coordinating all aspects of project operations, including administrative, financial, marketing, training, and curriculum development.Key...


  • Karachi, Sindh, Pakistan Katib Dot PK Full time

    Job RequirementsWe are looking for an Organizational Coordinator to join our team at Katib Dot PK. The successful candidate will be responsible for overseeing and coordinating the administrative functions of the organization.Main Responsibilities:Coordinate and oversee day-to-day administrative functions, including administrative support, facilities...


  • Karachi, Sindh, Pakistan Sindh Schools System Welfare Foundation Full time

    Job DescriptionWe are seeking an experienced Administrative Manager to oversee daily operations, manage office supplies, and ensure effective record-keeping at our Karachi location.The successful candidate will be responsible for supervising administrative staff, coordinating with other departments, managing logistics, transportation, repairs and...


  • Karachi, Sindh, Pakistan Ciberco International Full time

    About Ciberco InternationalCiberco International is a leading organization in the field of administration and management services. We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.Job ResponsibilitiesThe role of the Administrative Manager involves:Developing and implementing...


  • Karachi, Sindh, Pakistan Sindh Schools System Welfare Foundation Full time

    1 day ago 51 applicantsDirect message the job poster from Sindh Schools System Welfare FoundationFinance, & Corporate Advisory SpecialistCompany DescriptionSSSWF is a not for profit organization striving to deliver quality education to the underprivileged segments of society.Role DescriptionThis is a full-time on-site role for an Administration Manager...


  • Karachi, Sindh, Pakistan Katib Dot PK Full time

    Job DescriptionKatib Dot PK is seeking a highly skilled Business Administrator to join our team. The successful candidate will be responsible for overseeing and managing the administrative functions of the organization.Main Responsibilities:Manage and oversee day-to-day administrative functions, including administrative support, facilities management, and...


  • Karachi, Sindh, Pakistan Sui Southern Gas Company Limited Full time

    About the Role:The Senior Administrative Officer will be responsible for managing the company's administration and facility management operations.Key Responsibilities:Take charge of administrative functions, including office management and proactive facilities maintenance.Provide leadership and supervision to the Administration and Facility Management...


  • Karachi, Sindh, Pakistan Pakitex Boards (Pvt) Ltd. Full time

    Pakitex Boards (Pvt) Ltd. requires an experienced Admin Manager to manage our administration functions. About the PositionThe selected candidate will be responsible for overseeing the administrative activities, including policy implementation, employee relations, and facilities management. Key qualifications include:A strong educational background in...


  • Karachi, Sindh, Pakistan Solar Ventures Pakistan Full time

    We are seeking an experienced Logistics Coordinator to provide administrative support to our Executive Leadership team. The ideal candidate will have a proven track record of success in coordinating logistics and managing complex schedules.Responsibilities:Coordinate travel arrangements and itineraries for the CEO and senior leadersManage calendars and...