
Senior Administrative Assistant
4 days ago
The Executive Coordinator provides high-level administrative support to the Director, managing diverse tasks with precision and discretion. This role requires an exceptionally well-presented individual with strong organizational skills, excellent communication abilities, and a thorough understanding of various software applications.
Key Responsibilities:
- Administrative Support: Manage the Director's schedule, meetings, appointments, and travel arrangements. Ensure all commitments are efficiently coordinated and executed.
- Task Management: Handle tasks and projects as specified by the Director, ensuring timely and accurate completion.
- Communication: Serve as the primary point of contact between the Director and stakeholders. Prepare and edit correspondence, reports, and presentations.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
- Document Management: Maintain and organize files, records, and documentation with meticulous attention to detail and confidentiality.
- Software Familiarity: Utilize software tools to support administrative tasks, including email, calendaring, and project management applications.
- Presentation: Maintain a professional appearance and demeanor, representing the Director and the company in a polished and respectful manner.
Requirements:
- Experience: 2-3 years or fresh graduates can apply.
- Education: Minimum Bachelor's degree
- Skills: Proficiency in software applications used in administrative tasks. Familiarity with certain software is desirable.
- Abilities: Exceptional organizational and multitasking abilities with a keen eye for detail.
- Communication: Excellent written and verbal communication skills, interacting effectively with all levels of the organization.
- Professionalism: A presentable and professional demeanor handling sensitive information confidentially.
- Adaptability: Ability to work independently and adapt to changing priorities and tasks, traveling within or outside the region without difficulty.
- Problem-Solving: Strong problem-solving skills with a proactive approach.
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